Objectives

The primary objective is to procure a single, non-recurring pest control intervention for the Universitas business unit in Bloemfontein, operated by the National Health Laboratory Service (NHLS). The goal is to maintain a hygienic, compliant laboratory environment through targeted insect and rodent management, ensuring adherence to occupational health and safety standards.

Scope of Work

The service encompasses a comprehensive, one-time pest control execution across multiple specialised laboratory departments and facility zones. Key deliverables include:

• Crawling insect treatment across designated units (LSS, 3ML, National Statistics, Haematology, Histology, Cytology, Pathology Lab, Human Genetics, Virology, Tissue Typing, Haemostasis, and the 4th Floor).
• Rodent treatment and monitoring.
• Issuance of a pest control validity certificate effective for three months post-service.
• Inclusion of all labour, materials, consumables, accessories, supervision, travel fees, and applicable taxes within the quoted rates.

Technical Requirements

Bidders must submit mandatory documentation to qualify. Failure to comply results in disqualification:

• Safety Data Sheets (SDS) for every pesticide to be utilised.
• Proof that all pesticides are registered with the Department of Agriculture and SABS-approved.
• Valid registration certificates for pest control operators with the Department of Agriculture.
• A reference letter for a similar pest control project completed within the past two years, issued on official company letterhead with verifiable contact details.
• A detailed methodology outlining task execution procedures for submission to the NHLS Regional Safety, Health and Environmental department.
• A baseline Health Risk Assessment (HRH) report covering all planned tasks and equipment.
• Completed pricing schedule, signed General Conditions of Contract, Declaration of Interest, and Tax Compliance Status (TCS) PIN/certificate.
• Central Supplier Database (CSD) registration confirmation.
• Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit to claim preference points.

Skills Requirements

Evaluation assesses organisational capability and personnel expertise:

• Demonstrated experience operating within public entity environments, scored progressively based on years of service (1–4 years, 4–8 years, or over 10 years).
• Deployment of three designated personnel: two junior Supply Chain Management (SCM) consultants and one middle-level Project Manager/SCM consultant, supported by relevant CVs and client reference letters.
• Technical proficiency in hazardous chemical handling, regulatory compliance, and laboratory-specific pest management protocols.
• Ability to conduct, document, and communicate health risk assessments while coordinating with institutional safety departments.

Key Terms & Clarifications

Once-off Service: A single, non-recurring engagement rather than a standing, monthly, or annual contract.

Crawling Insect Treatment: Targeted application of approved pesticides against surface-dwelling pests such as cockroaches, ants, silverfish, and spiders, typically involving perimeter spraying, crack-and-crevice treatments, and baiting.

Baseline Health Risk Assessment (HRH): A pre-operational evaluation identifying potential chemical, biological, or physical hazards associated with the proposed pest control methods, ensuring alignment with occupational health standards and laboratory safety protocols.

80/20 Preference Point System: A South African public procurement framework allocating 80% of evaluation points to competitive pricing and 20% to B-BBEE compliance and specific socio-economic goals, as mandated by the Preferential Procurement Regulations.