Objectives

The primary objective is to procure compliant open cell foam bandages for clinical application in lymphedema multi-layer compression therapy at Grey’s Hospital. The procurement seeks to identify capable suppliers who can deliver medical-grade products reliably, adhere to public sector supply chain regulations, and contribute to transformation goals through designated preference scoring.

Scope

The tender covers the supply and delivery of open cell foam bandages to Grey’s Hospital in Pietermaritzburg. Required quantities consist of forty (40) units measuring 10 cm × 2.5 m × 0.4 cm and twenty (20) units measuring 12 cm × 2.5 m × 0.4 cm. The quotation validity period is ninety (90) days. Delivery must occur within the timeframe declared by the bidder, with all transportation, handling, and insurance costs fully incorporated into the quoted price. No fixed contract period is specified, indicating a single-delivery or short-term supply arrangement.

Technical Requirements

• Material Composition: Must be polyurethane foam and strictly latex-free.
• Dimensions: Fixed at 10 cm × 2.5 m × 0.4 cm and 12 cm × 2.5 m × 0.4 cm. The 15 cm variant is explicitly unavailable and will not be considered.
• Quality Standard: Must meet medical compression item specifications and conform to relevant South African National Standards (SANS) or equivalent medical device regulations.
• Product Condition: Items must be new, unused, and possess a minimum shelf-life validity of six (6) months upon delivery.
• Documentation: Bidders must provide a custom-written product description demonstrating compliance; verbatim copy-pasting from the advertisement is prohibited.
• Sample Protocol: Physical samples are not initially mandatory but will be requested electronically from the highest-scoring bidders during Stage 3 evaluation. Failure to submit compliant samples results in disqualification. Proven prior suppliers may substitute samples with copies of past orders or invoices.

Skills Requirements

No specialized professional qualifications or technical certifications are mandated. However, bidders must demonstrate operational competence in medical inventory management, logistics coordination, and contractual fulfillment. Essential capabilities include maintaining active tax compliance via the Central Suppliers Database (CSD), accurately completing standard procurement declaration forms (SBD4 and SBD6.1), and possessing the financial and logistical capacity to execute deliveries without unauthorized subcontracting.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates eighty (80) points to price competitiveness and twenty (20) points to specific socio-economic goals. Full points are awarded to enterprises at least fifty-one percent (51%) owned by Black people. Claiming these points requires submission of a BBBEE verification certificate or sworn affidavit.
• Delayed Performance Penalties: Late deliveries incur daily financial deductions calculated using the current prime interest rate applied to the value of the delayed goods.
• CSD & Tax Compliance: Bidders must hold verified, active CSD registration. Expired or failed tax clearance status results in automatic disqualification before price evaluation.
• Contract Termination & Restriction Penalties: The department may terminate agreements for default, fraud, or corruption. Convicted or restricted suppliers may face a prohibition from future public sector participation for up to ten years, recorded in the National Treasury database.
• Price Negotiation Rights: The department reserves the right to negotiate with shortlisted bidders if quoted prices are deemed exorbitant or misaligned with market rates.