Tender Summary: Original Toner

Objectives

The primary objective is to appoint a service provider for the supply and delivery of original toners to the Nelson Mandela Bay Municipality. The tender seeks to ensure efficient procurement while complying with municipal supply chain management policies and national preferential procurement regulations.

Scope

• Item: Original Toner.
• Quantity: One Lot.
• Description: Supply and delivery of original toners.
• Pricing Basis: Offers must align with a returnable pricing schedule accessible via the municipality's online tender portal.

Technical Requirements

• Submission Format: All tender responses must be submitted online. Fax submissions are strictly prohibited.
• Supplier Registration: Bidders must achieve successful registration on the Nelson Mandela Bay Supplier Database prior to acceptance.
• Samples and Documentation: Samples and/or brochures may be requested after the closing date. Bidders must provide these within three working days of the request, or within an alternative timeframe agreed upon in writing with the Project Manager. Failure to comply results in the bid being declared non-responsive and excluded from evaluation.
• Price Validity: Tender prices must remain valid for a minimum period of thirty days from the date of the tender.
• Regulatory Compliance: Bidders must adhere to the General Conditions of Tender, Conditions of Purchase, and directives concerning specific goals as outlined in the Preferential Procurement Regulation of 2022.

Skills Requirements

The tender documentation does not list explicit technical skills or professional qualifications. However, implicit operational capabilities required include:

• Proficiency in completing and submitting bids through the online tender system.
• Ability to navigate the registration process for the municipal supplier database.
• Logistical capacity to deliver toners according to municipal requirements.
• Operational responsiveness to provide samples or documentation within strict short-term deadlines if requested.

Explanation of Unusual or Complicated Terms

• Original Toner: Refers to genuine toner cartridges manufactured by the original equipment manufacturer (OEM), excluding compatible, remanufactured, or third-party alternatives.
• Returnable Pricing Schedule: A pricing mechanism where the municipality provides a schedule of rates or maximum prices. Bidders must align their offers with this schedule, which may involve confirming rates against municipal benchmarks or allowing for price adjustments as defined by the municipality.
• 80/20 System: A scoring methodology applied in South African public procurement. Evaluation awards 80 points based on price competitiveness and 20 points based on Broad-Based Black Economic Empowerment (B-BBEE) status, balancing value for money with socio-economic transformation goals.