Objectives

The primary objective is to procure and deliver high-quality orthopaedic double adaptors for clinical use within the KwaZulu-Natal Department of Health’s Orthopaedic Services. The procurement aims to secure reliable medical hardware that meets stringent safety, durability, and performance standards for patient treatment.

Scope

The scope encompasses a once-off supply and delivery contract for orthopaedic double adaptors across multiple sizes. The contract includes the provision of pre-award samples for technical verification, strict adherence to manufacturing specifications, and full compliance with provincial supply chain management regulations. All logistics, packaging, and delivery costs to designated health facilities must be included in the quoted price.

Technical Requirements

• Product Specifications: Double adaptors must be supplied in 32mm, 45mm, 60mm, and 75mm lengths. Each unit must feature a one-piece design manufactured from either stainless steel or titanium.
• Adjustment Mechanism: Each adaptor requires four Allen set screws (M8×12mm) positioned above and below to facilitate angle adjustments between distal and proximal cores. Screws must be constructed from stainless steel or high-tensile galvanized steel.
• Weight Tolerances: 32mm (110–120g), 45mm (130–140g), 60mm (155–170g), and 75mm (185–200g).
• Packaging & Labelling: Components must be individually packaged and clearly labelled with the supplier’s company name or logo.
• Quality & Safety: Products must be new, unused, of current models, and guarantee patient safety without compromising health standards. Compliance with relevant South African National Standards (SANS/SABS) is expected.
• Sample Submission: Bidders must submit one complete sample per product variant by the closing date for technical verification at the specified hospital facility.

Skills Requirements

No specific professional qualifications or personnel certifications are mandated. However, bidders must demonstrate proven manufacturing or distribution capabilities for medical-grade orthopaedic hardware. Suppliers must possess robust quality control systems, inventory management capacity, and the logistical ability to deliver goods within agreed timeframes while maintaining product integrity and traceability.

Notable Terms & Conditions

Once-Off Contract with 90-Day Validity: The agreement is a single delivery rather than a recurring service. Quoted prices must remain fixed for ninety days post-submission, with no allowance for exchange rate or market fluctuations.

Mandatory Physical Submission: Electronic submissions are strictly prohibited. Quotes must be hand-delivered in sealed envelopes to a designated quotation box by the closing time. Late or improperly addressed submissions will be automatically rejected.

Pre-Award Sample Evaluation: Technical compliance is verified through physical samples submitted before the deadline. Failure to provide samples results in immediate disqualification, as electronic descriptions alone are insufficient for approval.

Preference Points System (80/20): Evaluations allocate eighty percent of scoring to price and twenty percent to socio-economic goals. Full preference points are reserved for enterprises owned at least 100% by Black Africans, significantly impacting award decisions.

Warranty & Penalties: A twelve-month warranty applies from delivery acceptance (or eighteen months from shipment, whichever occurs first). Delayed deliveries incur daily financial penalties calculated at the prime interest rate until fulfillment.

Regulatory Compliance: Bidders must maintain active Central Supplier Database (CSD) registration, valid tax clearance, and comply with national preferential procurement and competition legislation. False declarations, cover-quoting, or failure to disclose conflicts of interest lead to immediate disqualification and potential sector-wide trading restrictions.