Objectives

The primary objective is to execute comprehensive building renovations for Ward 53 facilities. The project aims to restore structural integrity, upgrade interior finishes, replace defective roofing and drainage systems, and install new fixtures to ensure safe, functional, and compliant municipal spaces while adhering to strict procurement, health, safety, and local labour directives.

Scope of Work

The contractor must supply all materials, labour, and equipment required for the following components:

• Roof Coverings & Accessories: Dismantle collapsed roof sheeting, trusses, and purlins; repair damaged brickwork and plaster; install galvanised IBR roof sheets on pine purlins and multinail trusses; apply aluminium insulation sheeting.
• Rainwater Goods: Install seamless gutters, downpipes, brackets, stop ends, hopper heads, and PVC/Nutec fascia boards.
• Suspended Ceiling: Install a galvanised steel grid framework with 12.5mm gypsum boards, hangers, and perimeter trims.
• Laminated Flooring: Remove water-damaged flooring; prepare subfloors; install sound-reducing underlay and click-lock laminated flooring.
• Blinds: Manufacture and install custom-sized aluminium Venetian blinds across specified rooms, subject to post-measurement verification.
• Ironmongery: Supply and fit chrome-plated 3-lever locksets on office doors and hand over keys.
• Paintwork: Prepare, prime, and paint internal walls, external walls, skirting, and doors using specified weather-resistant and enamel paints.
• Carpentry: Replace boardroom and bathroom doors, install timber dado rails, and apply varnish.

The contractor must also manage daily rubble removal, secure delivered materials, maintain a health and safety file, and leave the site clean upon completion.

Technical Requirements

• Valid CIDB registration certificate (Grade 1GB or higher).
• Completed and accurately priced returnable pricing schedule submitted electronically before the closing deadline.
• Mandatory submission of a comprehensive health and safety file.
• Detailed project programme submitted within three days of appointment, specifying commencement and completion dates.
• Strict adherence to weekday working hours (08H00–16H00); after-hours work requires prior written approval from the Project Manager.
• Implementation of ward-based local labour, with EPWP certification documentation attached to invoices for contracts valued at R30,000 or above.
• Daily staff attendance registers and proof of active CIDB registration.
• All quoted rates must be fully inclusive, covering materials, labour, equipment, site security, and VAT.
• A compulsory 10% contingency line item must be included in the pricing schedule; unused funds will be deducted from the final payment.
• Tenders must comply with the General Conditions of Contract for Government Projects (2010) and the Preferential Procurement Policy Framework Act.
• Price validity must extend for a minimum of thirty days from submission.
• Failure to attend the compulsory site meeting or submit required documents will result in immediate disqualification.

Skills Requirements

Contractors must demonstrate proven competency in general building construction, specifically carpentry and painting, verified through valid trade test certificates. Essential capabilities include structural roof repair, masonry restoration, suspended ceiling installation, waterproofing and rainwater drainage systems, precision flooring installation, custom blind fabrication and measurement, and professional surface preparation and painting. Strong project management skills are required to develop realistic schedules, coordinate ward-based labour, enforce health and safety protocols, manage daily site logistics, and produce accurate financial and compliance documentation.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preference scoring method where eighty percent of evaluation points are allocated to price competitiveness and twenty percent to designated social goals, such as black economic empowerment and local employment initiatives.
• CIDB 1(GB): The entry-level grading by the Construction Industry Development Board for general building contractors, indicating eligibility for smaller-scale municipal projects.
• GP GCC 2010: Standard government contract terms governing rights, obligations, payment procedures, termination clauses, and dispute resolution for public sector construction projects.
• EPWP Certificates: Documentation proving compliance with the Expanded Public Works Programme, requiring contractors to hire unemployed local residents and report their participation.
• Contingency Allowance: A mandatory ten percent budget buffer for unforeseen site conditions or variations; it is not an optional extra but a contractual deduction mechanism if the full amount is not utilised.
• Sisalation FR405 / Nutec PVC Fascia / Trend Oak Copper Angle: Proprietary or brand-specific building materials referenced as minimum quality standards; equivalent approved alternatives may be substituted subject to client authorisation.