Objectives

The primary objective of this tender is to procure safe, compliant, and clinically appropriate neonatal oxygen tubing for use in a regional hospital nursery. The procurement seeks to establish a reliable supply chain for essential medical consumables while ensuring adherence to provincial health department standards and national preferential procurement legislation.

Scope

This is a one-off contract for the supply and delivery of 200 units of neonatal oxygen tubing to the General Justice Gizenga Mpanza Hospital Nursery in KwaZulu-Natal. The successful bidder assumes full responsibility for transporting the goods to the designated hospital location, ensuring all items meet strict clinical specifications, and maintaining firm pricing throughout the contract validity period. No ongoing service obligations apply beyond initial delivery and warranty compliance.

Technical Requirements

• Product Specifications: Single-use, non-sterile, low-flow oxygen tubing specifically engineered for neonatal care. The tubing must be crush-resistant, constructed from clear PVC, and kink-resistant.
• Dimensions: Standard length between 2.1m and 3m, with an inner diameter of 2–3mm and an outer diameter of 4–5mm.
• Quality & Standards: All items must conform to SABS, SANS, or ISO quality standards. Products must be brand new, unused, and retain a minimum shelf life of six months upon delivery.
• Sample Verification: Physical samples will be requested from the top three scoring bidders to verify compliance against technical specifications. Non-compliant samples will result in disqualification.
• Explicit Compliance Declaration: Bidders must clearly indicate "Yes" or "No" regarding compliance with the attached specification sheet to avoid automatic rejection.

Skills Requirements

• Regulatory Licensing: Suppliers must provide proof of valid SAHPRA (South African Health Products Regulatory Authority) authorization or relevant HPCSA registration. Note: SAHPRA/HPCSA licensing verifies that the supplier is legally permitted to manufacture, import, export, or wholesale medical devices in South Africa, ensuring product safety and regulatory compliance.
• Financial & Legal Standing: Mandatory submission of Central Supplier Database (CSD) registration, a valid B-BBEE status certificate or affidavit, and SARS tax clearance documentation. A sworn affidavit confirming the entity is not insolvent, bankrupt, or under judicial administration is also required.
• Proven Experience: Bidders must demonstrate operational capacity by submitting evidence of previous successful deliveries of similar medical supplies to public or private healthcare facilities (e.g., purchase orders and delivery notes).
• Preferential Procurement System: Evaluation follows an 80/20 price/preference model. Note: This system allocates 80 points based on competitive pricing and 20 points to specific transformation goals. Full points are awarded to enterprises at least 100% owned by Black Africans, verified via a CIPC ownership certificate.
• Administrative Documentation: Complete submission of all mandatory forms, including bidder disclosure (SBD4), general and special conditions of contract, and the preference points claim form (SBD 6.1), is strictly required to maintain responsiveness.