Tender Summary: Pads Sanitary Maternity Without Loop

Objectives

The primary objective is to procure safe, hygienic, and high-quality sanitary maternity pads to support patient care at Dundee Hospital. The procurement seeks to establish a reliable supply chain that complies with provincial health standards, ensures timely delivery, and aligns with government preferential procurement policies.

Scope

The scope covers the supply and delivery of sanitary maternity pads to the Dundee Hospital Warehouse & Logistics facility. Key deliverables include:

• Supply of 3,600 packets of sanitary maternity pads without loops.
• All-inclusive delivery costs to the designated hospital location.
• Guarantee that all supplied products retain a minimum validity period of six months upon delivery.
• Adherence to a 90-day quotation validity period and non-contract status.

Technical Requirements

Bidders must satisfy the following product, quality, and procedural specifications:

• Physical Specifications: Regular and maternity sizes measuring 300 x 100 mm. Packaging must consist of 36 packets of 12 pads per bale, with bale dimensions of 125 x B25 x H15 cm.
• Performance Features: Maximum absorption capacity and fluid retention, supported by a backing layer designed to prevent strike-through (moisture penetration to outer surfaces).
• Quality & Compliance: Products must be new, unused, and fully compliant with SANS 1043:2010 Code 7040. Expired or second-hand items are strictly prohibited.
• Documentation: Submission of completed official quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim Form), and valid Central Suppliers Database (CSD) registration. Proof of prior delivery experience in public or private health facilities is mandatory.
• Sample Verification: The top three scoring bidders may be requested to submit physical samples for inspection. Non-compliant samples will result in disqualification.

Skills & Capability Requirements

Although this is a goods-supply tender, bidders must demonstrate:

• Robust supply chain and logistics management capabilities to meet strict delivery schedules.
• A verifiable track record of successful deliveries to healthcare institutions, with no history of unexcused contract defaults.
• Inventory management proficiency to guarantee product freshness and regulatory compliance upon handover.
• Administrative accuracy to complete all mandatory returnable documents, adhere to formatting rules (no retyping of official forms), and submit sealed quotations before the closing deadline.

Key Terms & Policy Framework

SANS 1043:2010 Code 7040: A South African National Standard specifically governing sanitary hygiene products. It mandates rigorous testing for material safety, absorbency, and hygiene to ensure suitability for clinical and patient use.

Strike-Through Prevention: Refers to the engineered waterproof backing layer that blocks fluids from penetrating through the pad to clothing. This feature is critical for maintaining patient dignity, comfort, and infection control protocols.

80/20 Preference Point System: A South African procurement framework allocating 80 points for competitive pricing and 20 points for socio-economic transformation goals. For this tender, full preference points are awarded exclusively to enterprises at least 51% owned by Black Persons with Disabilities.

Cover-Quoting Prohibition: A strict anti-collusion rule preventing bidders from submitting multiple quotations under different company names to artificially influence pricing or evaluation outcomes. Automated and manual checks will identify and disqualify participating entities.