Objectives

The primary objective is to procure a reliable supply of paediatric anaesthetic face masks to support theatre anaesthesia services at Grey’s Hospital. The procurement aims to ensure continuous availability of safe, compliant, and high-quality medical devices specifically designed for infant bag-mask ventilation procedures.

Scope

This is a once-off goods supply contract for the delivery of 200 single-use round anaesthetic masks. The quantity breakdown is as follows:

• 100 units – Size 0 (for small infants)
• 100 units – Size 1 (for large infants)

Delivery must be made directly to Grey’s Hospital. The quotation validity period is 90 days, and the contract does not include ongoing maintenance, installation, or recurring supply obligations.

Technical Requirements

Bidders must supply masks that strictly adhere to the following specifications:

• Design & Material: Round, single-use anaesthetic masks constructed from latex-free, clear silicone.
• Connector: Equipped with a 15mm/22mm connector ensuring a secure fit with standard breathing circuits.
• Ergonomics & Safety: Malleable yet non-collapsible, with an easy user interface. Must provide a comfortable, atraumatic fit to the nasal bridge and create an effective facial seal. Surfaces must be smooth without ridges to prevent skin trauma.
• Labeling & Packaging: Mask size must be clearly printed on each unit. Items must be clinically clean, individually packed in easy-to-open packaging, and marked for single use only.
• Compliance & Standards: Must meet SANS 1866-1:2018 or an equivalent recognized standard.
• Product Validity: Supplied items must have a minimum shelf life of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Sampling: Physical samples must be submitted alongside the quotation. Top-scoring bidders may be requested to provide additional samples for verification.

Skills Requirements

As this tender pertains exclusively to the supply of medical goods rather than specialized services, no advanced technical or clinical skills are required from the bidder. However, successful execution demands strong administrative and logistical capabilities, including:

• Proven capacity to source, store, and deliver medical-grade equipment within agreed timelines.
• Ability to navigate public sector procurement compliance, including tax clearance verification and Central Suppliers Database (CSD) registration.
• Financial stability to guarantee product quality, warranty fulfillment, and adherence to contractual delivery schedules.

Key Terms & Conditions

The following terms require attention due to their procedural or regulatory significance:

• SANS 1866-1:2018: A South African National Standard specifying safety, performance, and testing requirements for anaesthetic respiratory equipment, including face masks.
• 80/20 Preference Point System: An evaluation methodology where 80% of scoring is based on price competitiveness, and 20% is allocated to specific transformation goals (primarily Black-owned enterprises meeting the 51% threshold).
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, the national repository for verifying supplier legitimacy, tax compliance, and banking details.
• Sample Submission Protocol: Initial samples must accompany the bid. Post-evaluation, the highest-ranked compliant bidders may be contacted electronically to submit additional samples for final verification before award.
• Warranty & Performance Security: Goods carry a standard warranty against defects in materials and workmanship. The contracting authority reserves the right to request performance security post-award to guarantee contract fulfillment.