Objectives

The primary objective of this quotation is to procure essential paediatric respiratory equipment to support clinical operations at Greys Hospital. The procurement aims to ensure continuous availability of safe, clinically compliant tracheostomy tubes, uphold patient safety standards, and adhere to the KwaZulu-Natal Department of Health's supply chain management and preferential procurement policies.

Scope

The scope encompasses the supply and delivery of ten (10) units of paediatric tracheostomy tubes to Grey’s Hospital. This is a one-off goods delivery with no extended service period or maintenance obligations. Bidders are responsible for sourcing, packaging, transporting, and delivering the items to the designated hospital location. The procurement also incorporates mandatory administrative compliance, regulatory verification, and a preference point evaluation system aligned with provincial legislation.

Technical Requirements

• Product Specification: Paediatric tracheostomy tube, cuffless, size 3.0 PED.
• Physical Dimensions: Internal diameter (ID): 3.0mm, outer diameter (OD): 4.5mm, total length: 39mm.
• Connector Type: Must feature a universal 15mm connector compatible with standard paediatric ventilation circuits.
• Quality & Condition: Items must be brand new, unused, of the most recent model, and free from manufacturing defects. Second-hand or refurbished products are strictly excluded.
• Regulatory Approval: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale of medical devices.
• Packaging & Delivery: Goods must be securely packaged to prevent transit damage and delivered to the prescribed hospital address. All freight and handling costs must be embedded in the quoted price.
• Sample Verification: High-scoring bidders may be required to submit physical samples for clinical assessment before final contract award.
• Warranty & Validity: Quotations must remain fixed for 90 days. Supplied products carry a minimum six-month validity/warranty period post-delivery.

Skills & Supplier Capabilities

As this is a goods-based procurement, explicit personnel skill requirements are not mandated. However, bidders must demonstrate the following operational capabilities:

• Regulatory & Administrative Proficiency: Active verification on the Central Suppliers Database (CSD), valid tax clearance status, and accurate completion of all mandatory returnable forms (SBD 4, SBD 6.1, specification compliance).
• Supply Chain Execution: Proven capacity to manage inventory, coordinate logistics, and guarantee on-time delivery to a healthcare facility without disruption.
• Documentation & Compliance: Ability to produce SAHPRA licences, BBBEE proof, and technical specification declarations without discrepancies.
• Financial & Contractual Readiness: Capability to absorb delivery risks, maintain firm pricing throughout the validity period, and comply with general/special contract conditions regarding penalties, termination, and dispute resolution.

Key Terms & Definitions

SAHPRA Licence: A statutory permit issued by the South African Health Products Regulatory Authority, legally authorising entities to manufacture, import, export, or wholesale medical devices within South Africa. Mandatory for all healthcare product suppliers.

CSD Registration: The Central Suppliers Database is the national government vendor registry. Active, verified registration is compulsory for participation in all public sector procurement processes.

80/20 Preference Point System: A procurement evaluation framework where 80 points are awarded based on competitive pricing and 20 points are allocated for designated socio-economic goals, specifically granting full points to enterprises with at least 51% Black ownership.

Cuffless vs. Fenestrated Tubes: A cuffless tube lacks an inflatable occlusive balloon, permitting natural airflow and vocalisation, which is standard for long-term paediatric airway management. Fenestrated tubes include a side window to assist ventilation and speech, though this tender exclusively specifies the cuffless variant.