Objectives

The primary objective of this tender is to procure and deliver high-quality paediatric wheelchairs to support patient mobility and clinical care at Ngwelezana Hospital’s Pediatric Burns Unit. The acquisition aims to provide safe, comfortable, and medically appropriate assistive devices tailored to the physical needs of young patients requiring short-term or long-term mobility support.

Scope

The scope covers the one-off supply and delivery of paediatric wheelchairs featuring aluminium frames and integrated drip rods. The contract is strictly for delivery to Ngwelezana Hospital in KwaZulu-Natal Province. Successful bidders must provide brand-new equipment that meets all dimensional, functional, and safety specifications outlined in the annexure. Delivery must be completed within fifteen working days of contract award, and all pricing must remain firm for a ninety-day validity period.

Technical Requirements

• Frame & Construction: Lightweight aluminium frame with an adjustable height mechanism.
• Wheel Specifications: Available in 10-inch and 12-inch configurations, both fitted with toffee wheels.
• Ergonomic Features: Equipped with secure footrests and desk-style armrests for patient stability and caregiver access.
• Condition & Validity: Goods must be brand new, unused, and possess a minimum shelf-life or product validity of six months upon delivery.
• Compliance & Inspection: All items must strictly conform to the attached specification document. The purchaser reserves the right to inspect, test, or analyze goods before acceptance. Expired or second-hand products will be rejected.
• Pricing Structure: Quotes must be firm, inclusive of all delivery costs to the designated hospital location, and compliant with SARS invoicing requirements.

Skills & Compliance Requirements

• Regulatory Licensing: Bidders must hold a valid license issued by the South African Health Products Regulatory Authority (SAHPRA) authorizing the manufacture, wholesale, or distribution of medical devices.
• Supplier Registration: Active verification on the Central Suppliers Database (CSD) is mandatory. Failure to register or failed verification results in automatic disqualification.
• Tax Compliance: Suppliers must maintain a valid tax clearance status. Institutions will validate this against SARS records prior to award.
• Documentation Management: Bidders must accurately complete all official returnable forms (including SBD 4, SBD 6.1, GCC, and SCC) without retyping or altering official templates. Original signatures are required on all copies.
• Logistical Capability: Demonstrated capacity to source, package, and deliver medical equipment within the strict fifteen-working-day timeframe, including contingency planning for force majeure events.

Key Terms & Clarifications

• Toffee Wheels: High-durability, non-marking polyurethane or rubber casters engineered for quiet, smooth navigation on hospital flooring. They prevent surface scuffing while providing reliable traction and load-bearing stability.
• SAHPRA Licensing: A mandatory regulatory credential from the South African Health Products Regulatory Authority. It ensures that all medical devices supplied meet national safety, quality, and efficacy standards before entering the healthcare market.
• 80/20 Preference Point System: A standardized public procurement evaluation model. Eighty percent of the total score is allocated to competitive pricing, while twenty percent is reserved for socio-economic goals. In this tender, the full twenty points are allocated to promote South African-owned enterprises, requiring proof of ownership via CIPC documentation.
• CSD Registration: The Central Suppliers Database is a unified government platform that verifies supplier legitimacy, financial standing, and transformation status. It streamlines procurement compliance and prevents fraud by cross-referencing tax, company registration, and blacklist data.