Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off provision of high-quality A4 photocopy paper to support daily administrative, clinical, and operational documentation needs at King Dinuzulu Hospital Complex. The procurement aligns with provincial health department standards, ensures value for money, and promotes socio-economic transformation through targeted preference point allocations.

Scope

The tender covers the supply and delivery of 1,400 reams of A4 photocopy paper. The contract is classified as once-off, with a quotation validity period of ninety days. All goods must be delivered to the hospital's designated storage facility, with all transportation and handling costs included in the quoted price. Bidders must submit a physical sample alongside their quotation for specification verification prior to contract award.

Technical Requirements

• Dimensions: A4 (210mm × 297mm)
• Weight: 80gsm (grams per square metre)
• Brightness & Colour: 160 CIE Whiteness, Bright White finish
• Certifications: Must hold valid Forest Stewardship Council (FSC) certification and display the South African Bureau of Standards (SABS) approval mark or strictly comply with SANS 332 / ISO 536 standards
• Packaging: 500 sheets per ream, wrapped in moisture-resistant protective paper. Five reams per box in heavy-duty corrugated cardboard with handles. All boxes must be palletised, shrink-wrapped, and strapped for secure transport
• Documentation: Submission must include proof of SABS certification, Central Suppliers Database (CSD) compliance report, updated CIPC registration documents, B-BBEE status certificate or sworn affidavit, and proof of residence for youth ownership claims

Skills & Operational Requirements

No specialised technical qualifications are mandated, but bidders must demonstrate:

• Proven Delivery Capacity: Valid proof of at least three recent orders and successful deliveries of similar items to any organ of state across all government spheres
• Compliance Navigation: Ability to complete mandatory government declaration forms accurately, maintain active tax clearance status, and pass CSD verification checks
• Operational Reliability: Capacity to adhere to strict delivery timelines, as penalties apply for delayed performance and non-compliant submissions result in immediate disqualification
• Administrative Precision: Strict adherence to official quotation formats, correct pricing calculations, and full completion of all returnable documents without retyping or alteration

Key Terms & Conditions

• 80/20 Preference Point System: A scoring model where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals (in this case, enterprises owned by youth). Failure to submit required proof results in zero points for the goal, though the bid remains responsive.
• SBD 4 & SBD 6.1: Standard South African government forms. SBD 4 requires full disclosure of any personal or business relationships with state employees to prevent conflicts of interest. SBD 6.1 is used to formally claim preference points for designated groups.
• CSD (Central Suppliers Database): A national registry managed by National Treasury that verifies supplier registration, tax compliance, and financial standing. Non-compliance or failed verification renders a quotation invalid.
• FSC Certification: An internationally recognised standard verifying that paper products originate from responsibly managed forests that balance environmental protection, social equity, and economic viability.
• Cover-Quoting: A prohibited anti-competitive practice where multiple entities linked to the same owner submit bids for the same contract to manipulate pricing or increase winning probability. Discovery leads to immediate disqualification and potential ten-year restriction from public sector contracts.