Objectives

The primary objective is to procure and deliver high-quality A4 photocopying paper to support routine administrative and clinical office operations at Mseleni Hospital.

Scope

This is a single-instance supply contract requiring the delivery of 150 boxes of A4 white photocopying paper. Each box must contain five reams, with each ream comprising 500 sheets. The contract validity period is 90 days, and all delivery costs must be factored into the quoted price. Successful bidders are required to deliver the goods within a maximum of five working days following order issuance.

Technical Requirements

• Product Specifications: A4 dimensions, white colour, 80gsm basis weight, and a whiteness rating of 160 CIE.
• Packaging: Supplied in standardized boxes containing five reams.
• Quality & Compliance: Goods must meet applicable SANS/SABS standards. All supplied items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Pricing & Submission: Only firm, non-negotiable prices will be accepted. Quotations must strictly adhere to the provided specification sheet; deviations result in disqualification.

Skills Requirements

No specialized technical or professional qualifications are mandated. Bidders must demonstrate standard commercial and administrative competencies, including:

• Reliable sourcing, packaging, and logistics capabilities to meet the five-day delivery window.
• Proficiency in completing mandatory South African public procurement documentation (official quotation templates, SBD forms, and preference claim forms).
• Maintenance of active tax clearance status and valid Central Supplier Database (CSD) registration.
• Familiarity with public sector contractual obligations, including warranty terms, delay penalties, and anti-collusion declarations.

Unusual or Complicated Terms

Preferential Procurement System (80/20): Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals. Full points are reserved for enterprises owned by youth aged 18–35, requiring submission of director ID copies as proof.

SBD Documentation: Bidders must submit standard government declaration forms. SBD 4 mandates full disclosure of any personal or business relationships with KwaZulu-Natal Department of Health officials to prevent conflicts of interest. SBD 6.1 is exclusively used to claim youth enterprise preference points.

Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, linked, or controlled companies constitutes cover-quoting. This is treated as fraudulent activity, resulting in immediate disqualification and potential exclusion from public procurement for up to ten years.

General & Special Conditions of Contract (GCC/SCC): These standardised clauses govern delivery timelines, performance security, warranty periods (12 months post-delivery), and penalty calculations for late deliveries (calculated using the current prime interest rate). They also enforce strict anti-corruption, anti-dumping, and dispute resolution protocols aligned with National Treasury regulations.