Tender Summary: Patient Lifting Device

Objectives

The primary objective is to procure and deliver one (1) new, battery-operated patient lifting device to Wentworth Hospital for clinical use. The procurement seeks to enhance patient safety and mobility management while adhering to public sector procurement legislation, emphasizing cost-effectiveness, regulatory compliance, and local economic participation.

Scope

This is a one-off supply contract covering the delivery of the specified device directly to the hospital site. The successful bidder is responsible for ensuring the product meets all technical specifications, providing complete commercial and compliance documentation, and fulfilling standard warranty obligations. All delivery and incidental costs must be included in the quoted price. The contract is subject to general and special conditions governing performance, penalties, dispute resolution, and termination.

Technical Requirements

• Frame Material: Heavy-duty carbon steel construction.
• Power Source: Fully battery-operated.
• Dimensions: Footprint of 1050 mm (length) × 1000 mm (width).
• Height Adjustment: Adjustable range from 1 mm to 1850 mm.
• Load Capacity: Maximum weight limit of 150 kg.
• Condition & Validity: Must be brand new, unused, and not second-hand. Supplied products must retain a minimum validity period of six months upon delivery.
• Quality Standards: Must conform to good quality standards and comply with any applicable South African National Standards (SANS/SABS).
• Compliance Confirmation: Bidders must formally certify compliance with the attached specification form and provide evidence of regulatory authorization where applicable.

Skills Requirements

No specialized technical, engineering, or professional service skills are explicitly required for this quotation. The procurement focuses on commercial supply capability rather than installation or maintenance expertise. However, bidders must demonstrate administrative and regulatory competence, including valid Central Supplier Database (CSD) registration, SARS tax compliance, and appropriate business licensing for medical device distribution.

Unusual or Complicated Terms and Conditions

• SAHPRA Authorization: A mandatory license issued by the South African Health Products Regulatory Authority is required. This certifies that the supplier is legally permitted to manufacture, import, export, wholesale, or distribute medical devices in South Africa, ensuring product safety, traceability, and regulatory compliance.
• Sample Submission Protocol: Shortlisted bidders (typically the top three scoring entities) must physically submit a sample of the device for independent evaluation against the specification. Failure to provide a compliant sample results in automatic disqualification. Samples are requested via official communication and retained if the bidder wins.
• 80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific goals. The specific goal awards full points exclusively to enterprises that are wholly South African-owned, promoting local economic development. Proof of ownership (BBBEE certificate/sworn affidavit, ID copy, CIPC certificate) is required to claim these points.
• Cover-Quoting Prohibition: The procurement strictly forbids multiple companies controlled by the same individuals from submitting competing quotes for the same bid. Verification processes will detect overlapping ownership, and violations result in immediate disqualification due to anti-competitive practices.
• Delay Penalties & Performance Security: Contracts include strict performance timelines. Delays incur financial penalties calculated at the current prime interest rate per day. Successful bidders must furnish a performance security (e.g., bank guarantee) within 30 days of award to guarantee contractual fulfillment.