Objectives

To procure a single copy of the latest standard edition of a paediatric dosage handbook to support accurate medication dosing, enhance clinical decision-making, and ensure patient safety at the procuring healthcare facility.

Scope

The procurement covers the one-time supply and delivery of one unit of the 17th edition paediatric dosage handbook. The contract is strictly limited to the provision of goods, with no ongoing maintenance, training, or software licensing components. Delivery must be made to the designated health centre, and the quotation remains valid for ninety days.

Technical Requirements

• Edition & Content: Must be the new 17th edition standard version, explicitly containing an International Drug Names Index, a Trade Names Index, and Lexi-Comp’s Drug Reference.
• Condition & Validity: Items must be brand new, unused, and free from defects. Products must have a minimum shelf-life validity of six months from the date of delivery.
• Pricing & Delivery: Quotes must reflect firm, all-inclusive prices covering delivery to the specified destination. Expired or second-hand goods are strictly prohibited.
• Compliance Documentation: Bidders must submit unaltered official quotation forms alongside mandatory regulatory documents, including Central Suppliers Database (CSD) registration, tax compliance verification, B-BBEE status proof, and a sworn declaration of interest.

Skills Requirements

As this is a straightforward goods-based procurement, no specialized technical or professional qualifications are mandated. However, bidders must demonstrate operational competence in sourcing authentic, current-edition medical references and executing timely deliveries. Familiarity with South African public supply chain management protocols, preferential procurement regulations, and standard contract administration is expected to ensure full compliance with evaluation and award procedures.

Explanation of Unusual or Complicated Terms

• Lexi-Comp’s Drug Reference: A globally recognized, evidence-based clinical drug information database used by healthcare professionals to verify accurate paediatric dosages, assess drug interactions, and monitor medication safety.
• 80/20 Preference Point System: A South African public procurement scoring framework where eighty percent of evaluation points are allocated to competitive pricing, and twenty percent are reserved for designated socio-economic goals, such as enterprises with at least fifty-one percent black ownership.
• GCC & SCC: Abbreviations for General Conditions of Contract and Special Conditions of Contract. These are standardized legal clauses that define supplier obligations, warranty periods, penalty structures for late delivery, termination rights, and dispute resolution mechanisms governing all public sector agreements.