Objectives

The primary objective is to procure durable, hygienic waste management containers for operational use at Hlengisizwe Community Health Centre. The procurement seeks to secure compliant, high-quality pedal bins while adhering to the KwaZulu-Natal Department of Health’s supply chain management framework, value-for-money principles, and national preferential procurement regulations.

Scope

• Item: 20-Litre Stainless Steel Pedal Bins
• Quantity: 80 units
• Delivery Destination: Hlengisizwe CHC, KwaZulu-Natal Province
• Contract Duration: Single delivery (not applicable)
• Quotation Validity: 90 days from closing date
• Submission Protocol: Physical deposit in the designated tender box prior to the published closing time

Technical Requirements

• Material Composition: Entire unit must be constructed from stainless steel. Plastic materials are strictly prohibited.
• Grade Specifications:
  • Internal Pail: 430 grade brushed stainless steel
  • Lid: 304 grade brushed stainless steel
  • Body & Pedal: 430 grade brushed stainless steel
  • Finish: High-quality stainless steel with a smooth surface
• Mechanism: Pedal-operated open/close system secured with 6mm bolts and lock nuts on both sides.
• Dimensions:
  • External Bin: 300mm (W) × 430mm (H) × 300mm (D)
  • Internal Pail: 250mm (W) × 415mm (H) × 250mm (D)
• Quality Standards: Goods must comply with relevant SANS/SABS specifications, be brand new and unused, and retain a minimum validity period of six months after delivery.
• Sample Submission: Bidders must provide a physical sample for inspection when formally requested by the procuring institution.

Skills Requirements

No specialized technical, engineering, or professional skills are explicitly mandated for this supply contract. Bidders are only required to demonstrate standard commercial and administrative competency, including:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid tax compliance status as verified through SARS systems.
• Ability to accurately complete and submit mandatory government returnable documents (SBD forms, General Conditions of Contract, Special Conditions of Contract, and preference claim forms) without retyping or alteration.
• Logistical capacity to ensure timely delivery, proper packaging, and issuance of compliant tax invoices.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to socio-economic transformation goals. Full points for the race goal are awarded to enterprises at least 51% owned by Black people.
• Performance Security: A financial guarantee (bank guarantee, irrevocable letter of credit, or certified cheque) that the successful supplier must provide within 30 days of contract award to ensure contractual fulfillment.
• Prime Interest Rate Delay Penalties: Financial deductions applied to the contract price for late deliveries, calculated daily using the prevailing prime interest rate until actual delivery occurs.
• Multi-Stage Sequential Evaluation: A strict screening process where quotations are evaluated in phases. Failure at Stage 1 (administrative compliance) or Stage 2 (technical specification adherence) results in immediate disqualification before any price comparison takes place.
• Anti-Collusion & Restriction Clauses: Legal provisions stating that bids suspected of bid-rigging, false declarations, or cover-quoting may lead to disqualification, financial recovery actions, and a public sector trading ban of up to ten years.