Tender Summary: Pest Control Services

Objectives

The primary objective is to secure a qualified, compliant contractor to deliver comprehensive pest control and fumigation services across Prince Mshiyeni Memorial Hospital and its affiliated clinics. The contract aims to maintain high hygiene standards, mitigate health risks associated with pest infestations, ensure regulatory compliance, and support uninterrupted clinical operations over a fixed twelve-month period.

Scope

The tender covers a 12-month outsourcing agreement for pest control services targeting multiple clinic facilities. The estimated contract value does not exceed R 50,000,000 (inclusive of taxes). Scope execution is tied to the official specification document, which outlines treatment frequencies, chemical usage protocols, reporting mechanisms, and performance benchmarks. Quotations must be submitted physically to the hospital’s designated tender box; electronic, telephonic, or facsimile submissions are strictly prohibited. Attendance at a compulsory briefing and site visit is mandatory before quotation collection and submission.

Technical Requirements

• Full compliance with the attached technical specification document is mandatory; non-compliance results in automatic disqualification.
• Submission of a detailed, accurately calculated cost breakdown schedule (handwritten or miscalculated forms will be rejected).
• Mandatory returnable documents include: updated CIPC registration, B-BBEE verification certificate or sworn affidavit, Central Supplier Database (CSD) compliance report, SARS tax clearance pin or certificate, a valid P-number certificate from the Department of Agriculture, and a labour department letter of good standing.
• Administrative compliance requires completed SBD forms, General Conditions of Contract, Special Conditions of Contract, and the Preference Points Claim Form.
• Bidders must provide three verifiable domestic trade references specifically within the public sector for pest control or fumigation services.

Skills Requirements

While the tender does not list explicit skill matrices, it implicitly requires contractors to possess proven institutional pest management capabilities. This includes licensed personnel trained in safe chemical handling, integrated pest management strategies, and public-sector service delivery. The requirement for public-sector trade references demonstrates the need for prior experience navigating government procurement, reporting, and compliance frameworks. Additionally, the labour good-standing letter indicates that the contractor must employ a properly registered, skilled workforce adhering to statutory employment and health & safety standards.

Explanation of Unusual or Complicated Terms

• P-number certificate: An official licence issued by the Department of Agriculture that legally authorises an entity to conduct pest control operations using regulated pesticides and fumigants.
• 80/20 Preference Point System: A procurement scoring methodology where 80 points are awarded based on price competitiveness and 20 points are allocated to socio-economic transformation goals. Full points are granted to companies at least 51% owned by black women.
• CSD (Central Supplier Database): A national government registry used to verify supplier legitimacy, tax compliance, and transformation status before contract award.
• Physical-Only Submission & Compulsory Briefing: Strict procedural rules requiring all bids to be hand-delivered to a physical tender box and mandating on-site attendance. Late arrivals or digital submissions are automatically rejected without exception.