Objectives

The primary objective is to eradicate and control all pests and vermin across Hlabisa Hospital and 17 associated clinics. The contract aims to maintain a hygienic, pest-free clinical environment to support uninterrupted healthcare delivery, prevent disease vectors, and ensure compliance with public health and occupational safety standards.

Scope of Work

• Duration: Seven-month calendar period requiring comprehensive monthly treatments.
• Treatment Areas: Internal and external building spaces, manholes, sewerage and stormwater systems, plant rooms, basement areas, storage rooms, built-in cupboards, free-standing outbuildings, waste water gullies, and concrete walkway edges.
• Pest Targets: Rats, mice, cockroaches, mosquitoes, bird lice, ants, moth larvae, and fish moths.
• Exclusions & Call-Outs: Termites, bees, snakes, and cats are excluded from the base scope. Bidders must quote separate hourly and kilometre rates for emergency call-outs for these species, which will be charged to the contractor if requested.
• Service Delivery: Works must occur between 07:00 and 16:00 on weekdays. Immediate re-treatment is mandatory if re-infestation occurs between scheduled visits. Contractors must install 15 rodent stations and implement a continuous monthly monitoring system.
• Documentation: Each completed service requires a signed schedule by the facility officer, which must be attached to invoices for payment processing.

Technical Requirements

• Chemical Standards: All pesticides must be non-toxic, odourless, registered with the Department of Agriculture, and accompanied by Material Data Sheets (MSDS).
• Application Methods: Mandatory use of chemical sprays combined with strategic gel applications. Built-in cupboards, storage rooms, and plant/basement areas require internal spraying and rodent baiting. Manholes must be opened and treated using contractor-provided tools.
• Safety & Compliance: Strict adherence to SABS Codes of Practice and the Occupational Health and Safety Act (85 of 1993). Contractors must submit a comprehensive Health and Safety Plan and Risk Assessment prior to commencement.
• Operational Restrictions: No pesticides may be stored on-site. Personnel must wear distinctive uniforms and PPE compliant with IPC Guidelines. Unauthorized extra work, staff disputes, or chemical distribution to unauthorised persons will result in immediate site removal and contract cancellation.

Skills and Qualification Requirements

• Licensing: Mandatory registration with the Department of Agriculture as a certified pest control operator, with valid certificates submitted with the quotation.
• Technical Expertise: Proven capability in safe pesticide application, rodent station installation, integrated pest management, and development of site-specific health and safety protocols.
• Administrative Compliance: Registration on the Central Supplier Database (CSD), valid tax clearance, updated CIPC documentation, and submission of standard procurement declaration forms.
• Preference Points: Companies that are at least 51% black-owned will receive full preference points under the specific goals category.

Key Terms and Clarifications

• SBD Forms: Standard South African government procurement declarations. SBD 4 discloses any conflict of interest or state employment connections. SBD 6.1 claims preference points for designated groups.
• 80/20 Preference Point System: A procurement scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals (in this case, black ownership).
• GCC & SCC: General and Special Conditions of Contract outlining legal obligations, penalty structures for delays, termination clauses, performance security requirements, and dispute resolution mechanisms.
• Mandatory Call-out Quotation: Bidders must provide fixed hourly and kilometre rates for emergency termite, bee, snake, or cat removal. These costs are not included in the base contract price but apply only if explicitly requested by the hospital.