Objectives

The primary objective is to engage a qualified service provider to deliver comprehensive pest control services across Mseleni Hospital and eleven surrounding Primary Healthcare Clinics. The contract aims to maintain a hygienic, safe, and compliant healthcare environment by eliminating common and seasonal pests through scheduled and on-demand interventions over a four-month period.

Scope of Work

The scope encompasses pest management for a total area of approximately 180,000 square metres at the main hospital facility, plus multiple clinic sites ranging from 300 to 30,000 square metres each. Services are divided into two categories:

• Monthly Routine Services: Cockroach, rodent, ant, fly, and stored product insect control.
• Seasonal / On-Request Services: Termite and wood-destroying pest control, wasp and bee removal, bird control, bed bug treatment, flea control, snake relocation, carpet beetle control, and weevil control.

The contract is once-off, spanning four months (December 2026 to March 2027), with a quotation validity period of ninety days. All delivery and operational costs must be included in the quoted price.

Technical Requirements

Bidders must strictly adhere to the following technical and compliance criteria:

• Submit products that meet or exceed the department’s specifications, ensuring best quality, new condition, and a minimum shelf life of six months upon delivery.
• Provide physical samples of proposed products for efficacy demonstration prior to evaluation.
• Demonstrate full compliance with the attached specification annexure, marking compliance clearly on the evaluation form.
• Include detailed pricing per location, accounting for varying distances between facilities (ranging from 17 km to 115 km).
• Adhere to standard government procurement regulations, including the Preferential Procurement Policy Framework Act and General Conditions of Contract.

Skills & Qualifications Requirements

Service providers must possess verified credentials and operational capabilities, including:

• Valid registration as a Pest Control Operator issued by the Department of Agriculture.
• SAPCA (South African Pesticide Control Association) certification.
• Public liability insurance coverage of at least R1,000,000.
• Ability to safely handle, store, and apply chemical pesticides, supported by up-to-date Safety Data Sheets (SDS) for all proposed products.
• Operational capacity to service geographically dispersed rural and semi-rural health facilities within tight scheduling windows.

Unusual or Complicated Terms & Services

The tender includes several stringent procurement and contractual conditions:

• Compulsory Site Briefing: Attendance at a mandatory briefing session on 10 November 2026 is required. Latecomers or absentees will be automatically disqualified.
• Preference Points System (80/20): Evaluation uses an 80-point price and 20-point specific goals model. The twenty points are exclusively allocated to promote South African-owned enterprises, requiring proof via director ID copies and completed SBD 6.1 forms.
• Strict Administrative Compliance: Offers are evaluated in three mandatory stages. Failure to submit any required returnable documents results in immediate disqualification.
• Anti-Cover Quoting Measures: The department will verify bidder identities to prevent multiple companies from submitting competing quotes for the same contract. Violations lead to immediate disqualification and potential reporting for fraud.
• Performance Penalties: Delayed service delivery incurs financial penalties calculated at the current prime interest rate per day of delay, alongside potential contract termination rights.