Tender Summary: Pest Control Services

Objectives

To secure a qualified contractor for delivering comprehensive, compliant, and sustainable pest control services across designated hospital and primary healthcare facilities. The primary goal is to maintain a safe, hygienic, and pest-free environment for patients, staff, and visitors while strictly adhering to national health, safety, and environmental regulations.

Scope of Work

The contract encompasses monthly integrated pest management across Church of Scotland Hospital’s extensive building complex—including medical, surgical, isolation, administrative, food services, and residential blocks—and thirteen surrounding Primary Health Care clinics. Services include routine monitoring, trapping, baiting, and targeted chemical or non-chemical treatments for rodents, cockroaches, bed bugs, flies, spiders, and seasonal mosquitoes. The contractor will maintain detailed site logbooks, provide floor-plan service reports, respond to emergency requests within one working day, and recommend structural or procedural modifications to prevent future infestations. Excluded pests include termites, snakes, birds, bats, and plant-feeding organisms.

Technical Requirements

• Implement an Integrated Pest Management (IPM) framework prioritising non-chemical controls, precise monitoring, and the application of registered, least-hazardous pesticides only when necessary.
• Ensure full compliance with the Occupational Health and Safety Act and all applicable environmental health standards.
• Use odorless chemicals in patient-accessible areas; stronger agents require prior written approval from facility management.
• Supply all necessary tools, equipment, and Material Safety Data Sheets (MSDS). Conduct thorough initial site inspections and submit a detailed Pest Control Plan of Work before commencement.
• Conduct monthly servicing during operational hours with minimal disruption. Document all pesticide applications with active ingredients, locations, dates, and product labels.

Skills and Qualification Requirements

• Valid registration with the Department of Agriculture under the Agricultural Pest Act and certification from the South African Pest Control Association.
• CIDB registration or equivalent industry membership proof.
• Current tax compliance via Central Supplier Database (CSD)/SARS, B-BBEE documentation, and verified proof of prior health-sector experience (order and completion certificate).
• All on-site personnel must hold current Pesticide Applicator Certificates.
• Demonstrated competency in environmental health protocols, record-keeping, project coordination, and client liaison within healthcare settings.

Notes on Unusual or Complicated Terms

• Integrated Pest Management (IPM): A strategic, eco-conscious methodology focusing on long-term prevention through habitat modification, mechanical/biological controls, and judicious chemical use, rather than routine blanket spraying.
• 80/20 Preference Point System: A public procurement scoring model where 80 points are allocated to price competitiveness and 20 points to socio-economic transformation goals (specifically, full allocation for companies owned by Black Africans).
• Government Contractual Penalties & Restrictions: Standard public sector clauses apply, including daily prime interest penalties for delayed performance, potential ten-year exclusion from public procurement for fraud or default, and strict adherence to preferential procurement and tax compliance regulations.