Objectives

The primary objective of this tender is to establish a reliable, compliant pest management programme that safeguards public health, staff welfare, and facility integrity across designated provincial health institutions. The contract aims to systematically eradicate and control pests and vermin through scheduled, scientifically sound interventions while maintaining strict adherence to national health, safety, and environmental standards.

Scope of Work

• Service Locations: Amajuba District Office and four Emergency Medical Services (EMS) bases situated in Charlestown, Utrecht, Dannhauser, and Madadeni.
• Contract Duration: Thirty-six (36) calendar months.
• Service Frequency: Thirteen (13) scheduled treatments in total. Bi-monthly servicing for the first six months, transitioning to quarterly servicing for the remaining thirty months.
• Core Activities: Comprehensive internal and external chemical spraying, strategic gel applications, rodent bait station deployment, insect monitoring point installation, and targeted treatment of accessible active wasp and bee nests. Sewage and stormwater manholes must be opened and treated at each visit.
• Exclusions & Callouts: Termite eradication is excluded from the base contract. Exceptional requests for termites, bees, or out-of-schedule infestations require separate pricing based on pre-agreed kilometre and hourly labour rates.
• Administrative Duties: Contractors must attend monthly contract monitoring meetings in Amajuba, coordinate services seven days in advance, and complete signed service schedules for invoice processing.

Technical Requirements

• All treatments must comply with SABS Codes of Practice and the Occupational Health and Safety Act (Act 85 of 1993). Chemicals must be non-toxic, odourless, and registered with the Department of Agriculture.
• Chemical Rotation: Pesticide formulations must be changed every six months to prevent pest resistance.
• On-Site Restrictions: No pesticides or hazardous materials may be stored at client facilities. Technicians must wear distinctive uniforms and appropriate personal protective equipment (PPE).
• Documentation: Bidders must submit certified registration certificates, chemical data sheets, a health and safety plan, and a risk assessment prior to contract award.
• Evaluation Framework: The procurement utilises an 80/20 Preferential Procurement System, where eighty percent of scoring is allocated to price competitiveness and twenty percent to specific socio-economic goals, primarily favouring enterprises owned by military veterans. B-BBEE documentation, CSD verification, and tax clearance status are mandatory for compliance.

Skills & Qualification Requirements

• Licensing & Certification: Valid Certificate of Registration as a Pest Control Operator and current South African Pest Control Association membership are compulsory.
• Proven Experience: Documentary proof of successfully delivering comparable pest control services in public or private facilities within the past three years.
• Technical Competence: Demonstrated expertise in integrated pest management, hazardous substance handling, multi-site logistics, and regulatory compliance. Personnel must be capable of conducting thorough risk assessments, executing precise application techniques, and maintaining accurate operational records.
• Operational Discipline: Ability to work within restricted health facility environments, minimise disruption to clinical and administrative staff, and respond promptly to re-infestation reports without breaching contractual boundaries.