Objectives

The primary objective is to establish a reliable, long-term pest management framework to eradicate and control vermin and pests across the General Justice Gizenga Mpansa Hospital facilities, ensuring a hygienic and safe environment for patients, staff, and visitors over a thirty-six-month period.

Scope of Work

• Covers comprehensive pest control for wards, departments, residential quarters, warehouses, and intern accommodations.
• Targets rodents, cockroaches, bird lice, ants, and various moth species. Termite and bee eradication are explicitly excluded unless exceptional circumstances arise, triggering separate quotations based on predefined travel and hourly rates.
• Mandates monthly scheduled services requiring seven-day advance booking. Contractors must sign in/out with the maintenance manager upon arrival and completion.
• Requires treatment of specified high-risk zones including storage rooms, plant areas, basements, sewerage and stormwater manholes, skirting boards, patient lockers, and external building perimeters.
• Includes provision of twenty rat bait stations and monthly review meetings between the contractor’s senior representative and the hospital’s Systems Manager.
• Re-infestation occurring within the contract period requires corrective treatment at no additional cost. All pricing must be inclusive of travel and labour for standard monthly visits.

Technical Requirements

• Service delivery must strictly adhere to SABS codes of practice and comply with the Fertilizers, Farm Feed, Agricultural Remedies and Remedies Act (Act 36 of 1947) and the Occupational Health and Safety Act (Act 85 of 1993).
• Technicians must utilize approved chemical gels alongside sprays, applying treatments to built-in cupboards, ducting, appliance motors, and waste gulley surrounds.
• Strict Hazardous Chemical Agent (HCA) protocols apply: contractors must provide appropriate personal protective equipment (PPE), ensure 14B product labelling, maintain 14D disposal records, supply manufacturer Safety Data Sheets (SDS), and arrange professional disposal of chemical containers.
• All chemical mixing must occur on-site under the supervision of the institution’s pest control officer.
• The contractor must possess independent tools and equipment capable of safely opening sewerage and stormwater manholes.
• Documentation must include Central Supplier Database (CSD) registration, SARS tax compliance verification, valid B-BBEE certificates or sworn affidavits, and proof of registration with the Companies and Intellectual Property Commission (CIPC) and the Compensation Fund (COIDA).

Skills and Qualifications Requirements

• Personnel handling pesticides must be formally trained and certified. The lead contractor must hold a valid National Certificate of Pest Control and demonstrate active membership with the South African Pest Control Association.
• Evaluation prioritizes proven industry experience, awarding points for three or more relevant contracts completed within the past five years.
• Additional scoring is allocated based on the proportion of industrial classification alignment and the contractor’s technical qualifications.
• All bidders must submit comprehensive proof of these credentials; failure to do so results in immediate disqualification.
• The evaluation process utilizes an 80/20 preference point system, allocating eighty points to price competitiveness and twenty points to specific transformation goals, specifically full ownership by Black Africans.

Explanation of Unusual or Complicated Terms

• 14B Labelling & 14D Disposer Identity: Regulatory requirements under South African hazardous chemical laws mandating clear identification of chemical ingredients and accountability for their safe disposal.
• CSD Registration: The Central Suppliers Database, a national Treasury-maintained registry verifying supplier legitimacy and tax compliance before public sector contracting.
• 80/20 Preference Point System: A procurement model where eighty percent of the evaluation score is based on price, and twenty percent is awarded for socio-economic transformation targets, such as black-owned enterprises.