Tender Summary: Pest Control Services at Transfer Stations

Objectives

The primary objective is to procure a reliable, compliant service provider for the systematic management of pests at municipal transfer stations. This initiative aims to maintain hygienic operating conditions, mitigate health and environmental risks, ensure alignment with public health regulations, and support the continuous, efficient functioning of waste handling infrastructure.

Scope of Work

• Delivery of comprehensive pest control services across all Mossel Bay Municipality transfer stations.
• Contract period commences upon appointment and concludes on 30 June 2027.
• Services encompass routine inspections, targeted treatment applications, monitoring, record-keeping, and responsive intervention for emerging infestations throughout the contract term.

Technical Requirements

The provided tender notice serves as an invitation to quote and does not outline detailed technical specifications. However, bidders are expected to demonstrate capability in the following areas:

• Ability to design and execute integrated pest management (IPM) strategies suitable for high-volume waste transfer environments.
• Compliance with national environmental, occupational health, and safety legislation regarding the storage, application, and disposal of pest control substances.
• Submission of a formal written quotation that remains legally binding and valid for ninety (90) days following the closing date.
• Adherence to strict municipal supply chain management protocols, including correct document formatting, sealed submission, and exact compliance with closing times.

Skills and Experience Requirements

Specific skill matrices are not detailed in the notice, but successful providers will typically need to exhibit:

• Holding valid licensing and certifications for pest control operations and safe chemical handling.
• Proven track record delivering contracted pest management services to municipal waste facilities, landfills, or similar commercial sites.
• Access to trained field technicians capable of executing scheduled treatments, conducting site audits, and producing accurate service reports.
• Administrative and logistical capacity to manage multi-year contractual obligations, performance monitoring, and compliant invoicing.

Key Procurement and Evaluation Terms

80/20 Preference Points System: A South African public procurement evaluation model where 80 points are awarded for price competitiveness and 20 points for designated socio-economic goals. For this tender, the 20 preference points are divided equally: 50% (10 points) for Broad-Based Black Economic Empowerment (B-BBEE) status and 50% (10 points) for local business participation.

Central Supplier Database (CSD): A mandatory national government registry for all entities supplying goods or services to public institutions. Bidders must complete registration on the prescribed form prior to contract award; failure to register results in automatic disqualification.

Formal Written Quotation (FWQ): A structured municipal procurement instrument used for lower-value contracts. It enforces strict procedural rules, including fixed validity periods (90 days), physical sealing of bids, precise closing timestamps, and zero tolerance for late, emailed, or faxed submissions. The municipality retains discretion to reject any bid or withdraw the invitation without obligation to accept the lowest price or highest-scoring bidder.