Tender Summary: Pest Control Services for KwaDukuza Mortuary

Objectives

The primary objective is to establish a reliable, compliant, and effective pest management program for the KwaDukuza Medico-Legal Mortuary over a twelve-month period. The contract aims to eliminate and prevent infestations of rodents, insects, and other vermin to ensure a hygienic, safe, and legally compliant environment suitable for sensitive medico-legal operations.

Scope of Work

The service covers the entire KwaDukuza Medico-Legal Mortuary facility. The contractor will supply, install, and maintain fifteen external rodent bait stations. Core activities include:

• Monthly fumigation across all internal areas.
• Quarterly servicing of fly killers.
• Routine four-weekly inspections and chemical treatments.

The scope explicitly excludes termites and bees, though these may be addressed via separate quotations if exceptional circumstances arise. All treatments must be conducted after prior coordination with the Supply Chain Management division, with services scheduled at least seven days in advance. Contractors must strictly adhere to sign-in and sign-out protocols at the Mortuary Manager’s office. Any re-infestation occurring between scheduled visits triggers an immediate, no-cost re-service obligation.

Technical Requirements

Bidders must demonstrate compliance with the South African Bureau of Standards (SABS) codes of practice for pesticide application and the Occupational Health and Safety Act 85 of 1993. Key technical obligations include:

• Supply and application of insecticides, pesticides, and chemical gels in strategic areas, including internal spraying and gel treatment of all built-in cupboards, kit rooms, and storage areas.
• Strict prohibition of expired products; all materials must remain valid for a minimum of six months.
• Mandatory submission of a valid SAPCA certificate, a Central Suppliers Database (CSD) compliance report, proof of tax clearance, and completed official quotation forms.
• Evaluation follows an 80/20 preferential procurement model, allocating twenty points to enterprises operating within the KwaDukuza Municipality.
• Late submissions, incomplete forms, or failure to meet administrative and specification criteria will result in immediate disqualification.

Skills Requirements

Successful bidders must employ qualified and trained technicians capable of executing pest control procedures in high-sensitivity environments. Required competencies include:

• Practical knowledge of integrated pest management, chemical safety protocols, and regulatory compliance frameworks.
• Ability to safely handle, store, and apply restricted pesticides and gels without compromising staff or patient safety.
• Strong logistical planning capabilities to coordinate service schedules, maintain accurate service registers, and respond rapidly to emergency re-infestation requests.
• Administrative competence for managing documentation, reporting, and adherence to municipal preference scoring requirements.

Key Terms & Conditions

SAPCA Certificate: Industry certification from the South African Pest Control Association verifying that the provider meets national standards for ethical practices, technician training, and chemical safety.

CSD Registration: A mandatory National Treasury database where all public sector suppliers must register to verify tax compliance, business legitimacy, and financial standing before contract award.

80/20 Preference System: A government procurement evaluation framework awarding eighty points for competitive pricing and twenty points for designated socio-economic goals, specifically prioritizing local municipal enterprises.

Mortuary-Specific Protocols: Strict access logging, advanced scheduling, and zero-tolerance policies reflect the sensitive nature of medico-legal facilities, where hygiene, traceability, and minimal operational disruption are critical.