Objectives

The primary objective is to procure essential pharmacy packaging materials for St Chads Community Health Centre under the KwaZulu-Natal Department of Health. The procurement ensures reliable access to high-quality, specification-compliant containers, measuring devices, and warning labels to support safe medication decanting, accurate dosing, and clear patient instruction.

Scope of Supply

This is a one-off quotation covering the supply and delivery of four distinct items:

• Medicine Container Bottles: 2 boxes (100 units per box), 10ml capacity with dropper caps.
• Plastic Measuring Cylinders: 2 units, 100ml capacity.
• Disposable Measuring Spoons: 5 packets, 5ml capacity each.
• Instruction/Warning Labels: 12 rolls (approximately 250 labels per roll), featuring colour-coded safety and usage directives.

All goods must be delivered to the designated facility within the agreed timeframe, with quoted prices remaining firm for a 90-day validity period.

Technical Requirements

Bidders must strictly conform to the detailed annexure specifications:

• Containers: Clear amber or opaque plastic with a hinged lid, compliant with established provincial reference table (RT) contract standards.
• Measuring Cylinders: Opaque/cloudy plastic, tubular design, total height 25.5–28.5 cm, base overlap 7.0 cm, tube height 23.5–25.0 cm, marked with 10-unit graduations up to 100 ml.
• Measuring Spoons: White, clear amber, or opaque plastic, graduated at 2.5 ml and 5 ml marks, total volume 5 ml.
• Labels: Pre-printed rolled labels matching exact sample references. Required variants include colour-coded warning/instruction labels (e.g., red for alcohol avoidance, orange for inhalation, brown, dark red for external use, orange for meal timing), printed with black text. Approximately 250 labels per roll.
• Quality & Validity: All items must be new, unused, of current models, and valid for a minimum of six months upon delivery. Goods must meet high-quality standards and comply with applicable SABS/SANS specifications or referenced contracts.

Skills & Compliance Requirements

No specialized technical certifications are mandated, but bidders must demonstrate strong administrative, financial, and operational capacity:

• Registration & Tax Compliance: Active Central Supplier Database (CSD) registration, valid SARS tax clearance, and VAT registration (if applicable).
• Corporate Documentation: Updated CIPC registration documents and a valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Ethics & Disclosure: Completed SBD4 declaration confirming no conflict of interest, collusion, or undisclosed relationships with Department officials. Strict adherence to anti-cover-quoting regulations.
• Logistical Capacity: Demonstrated ability to execute orders without prior defaults, with reliable transport and handling capabilities to meet delivery deadlines.

Key Terms & Procurement Framework

The tender operates under standard South African public procurement frameworks with specific operational terms:

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals, specifically prioritizing South African-owned enterprises. Proof of ownership via CIPC and B-BBEE documentation is required to claim these points.
• General & Special Conditions of Contract (GCC/SCC): Standard legal clauses governing performance security, warranties (12-month validity post-delivery), penalties for delayed delivery (calculated at prime interest rate), termination rights, and dispute resolution.
• RT Contract Compliance: Certain items must align with pre-approved Reference Table (RT) contracts, meaning suppliers must source or manufacture goods that meet established provincial health department specifications rather than proposing alternative brands.
• Samples & Inspection: Bidders may be required to submit physical samples for scrutiny against specifications before final award. Non-compliant goods will be rejected at the supplier’s cost.