Objectives

The primary objective of this tender is to procure standard office consumables for operational use at Richmond Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure a reliable, cost-effective supply of A4 photocopy paper while complying with national preferential procurement regulations that prioritize economic transformation and support South African-owned enterprises.

Scope

This is a once-off quotation for the supply and delivery of one unit of A4 white photocopy paper. The contract covers the provision of goods to the Main Stores at the procuring facility. The quotation validity period is ninety days from the closing date, and all quoted prices must remain firm throughout this period. The scope includes sourcing, packaging, transportation, and delivery of the goods to the designated hospital stores, with all delivery costs required to be included in the submitted price.

Technical Requirements

• Product Specifications: A4 size, white colour, packaged in boxes containing five reams, with a grammage of 80 GSM.
• Quality Standards: Goods must be brand new, unused, current models, and comply with applicable South African National Standards (SANS/SABS).
• Shelf Life: All supplied products must have a minimum remaining validity of six months from the date of delivery; expired goods will be rejected.
• Delivery: Goods must be delivered to the Main Stores at the specified hospital within the timeframe indicated by the bidder.
• Packaging & Documentation: Packing must protect goods during transit. Delivery notes and tax invoices must accompany all shipments.

Skills Requirements

No specialized technical or engineering skills are required. Bidders must demonstrate standard commercial and logistical competencies, including inventory management, reliable distribution networks, and accurate financial administration. Suppliers must be capable of maintaining Central Supplier Database (CSD) registration, verifying SARS tax compliance status, completing mandatory disclosure and preference claim forms, and issuing compliant tax invoices. Administrative proficiency in handling government procurement documentation and adhering to strict submission deadlines is essential.

Key Terms & Conditions

80/20 Preference Point System: A standard South African public procurement evaluation model where up to 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. In this tender, the full 20 points are allocated exclusively to proving ownership by South African citizens.

SBD 4 (Bidder Disclosure): A mandatory legal declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. This prevents conflicts of interest; failure to disclose accurately results in automatic disqualification.

General & Special Conditions of Contract (GCC/SCC): The contract operates under standardized government terms outlining strict penalties for late delivery (calculated at the current prime interest rate per day), a twelve-month warranty period, termination rights for default or fraudulent practices, and formal dispute resolution procedures.

Anti-Cover Quoting Provision: Strictly prohibits multiple related companies from submitting competing quotes for the same tender. The department will verify company linkages, and offenders face immediate disqualification and potential ten-year restrictions from public sector contracts.