Objectives

The primary objective of this tender is to procure durable, aesthetically appropriate picture frames for patient care purposes at St Anne’s Clinic. The procurement seeks to secure a reliable, once-off supply of standardized framing materials that comply with public sector procurement regulations, quality standards, and preferential procurement policies.

Scope

The scope encompasses the supply and delivery of two (2) A3-sized picture frames and four (4) A4-sized picture frames. This is a single-delivery, once-off contract requiring all-inclusive pricing covering transportation to the designated facility. The evaluation process follows a structured four-stage approach: administrative and mandatory compliance verification, specification compliance assessment, capacity to deliver review, and final scoring based on price and socio-economic preference points.

Technical Requirements

• Dimensions: A3 and A4 formats
• Material: Wood construction
• Finish: Gold colour
• Features: Equipped with mounting hooks
• Quality Standard: Must comply with SABS or SANS specifications
• Condition: Items must be new, unused, and non-second-hand
• Documentation: Submission of a clear, preferably colour, product brochure is mandatory and serves as an objective evaluation criterion
• Pricing: All-inclusive delivered prices; VAT must be stated separately if applicable
• Validity: Quotations must remain firm and valid for ninety (90) days

Skills Requirements

No specialized technical or professional skills are mandated for this supply. However, bidders must demonstrate operational and administrative capacity to fulfil public sector procurement obligations. This includes maintaining active Central Supplier Database (CSD) registration, providing valid Broad-Based Black Economic Empowerment (B-BBEE) documentation or sworn affidavits, ensuring tax compliance verification, and accurately completing mandatory disclosure, preference claim, and contract compliance forms. Suppliers must also possess logistical capability to deliver goods within agreed timeframes and maintain accurate invoicing and record-keeping practices.

Explanation of Unusual or Complicated Terms

• Cover-Quoting Prohibition: Submitting multiple quotations under different entity names or structures for the same bid is strictly classified as fraud and corruption, resulting in immediate disqualification and potential blacklisting.
• 80/20 Preference System: Evaluation weighting allocates eighty percent to price competitiveness and twenty percent to socio-economic goals. Full points are awarded exclusively to enterprises with at least fifty-one percent Black ownership.
• Prime Interest Rate Penalty: Late delivery incurs daily financial penalties calculated using the prevailing prime lending rate until goods are delivered or services rendered.
• Disclosure of Interest (SBD4): Bidders must declare any personal, familial, or business relationships with any employee of the KwaZulu-Natal Department of Health across all divisions. Failure to disclose constitutes a false declaration and grounds for disqualification.
• Performance Security: Upon contract award, the successful supplier may be required to furnish a bank guarantee or certified cheque within thirty days as financial assurance against default.