Objectives

The primary objective of this quotation is to procure and deliver six (6) new, unused pin index oxygen regulators to KwaMagwaza Hospital on behalf of the KwaZulu-Natal Department of Health. The equipment is intended for clinical use to safely regulate and deliver oxygen from pressurised cylinders to patients.

Scope

The scope encompasses a once-off supply contract requiring the successful bidder to deliver the specified medical devices within two weeks of order placement. The procurement follows a structured four-stage evaluation process: administrative and mandatory compliance, capacity to deliver, specification compliance, and price/preference evaluation. Quotations remain valid for ninety days. All delivery costs must be included in the quoted price, and supplied products must retain a minimum validity period of six months upon delivery. The contract is governed by standard general and special conditions of contract, including penalty clauses for delayed performance and termination rights for default, fraud, or non-compliance.

Technical Requirements

• Item: Pin index oxygen regulator
• Dimensions: 14 cm in length and 75 cm in width
• Weight: 300 g
• Colour Coding: White and silver
• Material: Aluminium
• Condition: Brand new, unused, and free from design, material, or workmanship defects
• Regulatory Compliance: Valid South African Health Products Regulatory Authority (SAHPRA) certificate
• Documentation: Fully completed official quotation forms, SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), CIPC registration documents or sole proprietor affidavit, BBBEE certificate or sworn affidavit, and readiness for Central Supplier Database (CSD) verification
• Pricing: Firm pricing inclusive of VAT (if registered), with strict prohibition on retyped forms, correcting fluid, or mixed submissions

Skills Requirements

No specialised professional or technical skills are explicitly mandated for this supply contract. Success relies on standard commercial and logistical capabilities, including efficient supply chain management, accurate documentation handling, and the ability to meet the two-week delivery window. Bidders must demonstrate operational reliability through verifiable proof of past deliveries or supplier quotations if submitted pricing falls below market thresholds.

Notable Terms & Product Clarifications

• Pin Index Oxygen Regulator: A medical safety device that reduces high-pressure oxygen from storage cylinders to a controlled, breathable pressure for patient therapy. The pin index configuration ensures correct fitting to specific gas cylinders, preventing dangerous cross-connections.
• Specification Discrepancy: The documented dimensions state “14 cm long, 75 cm wide,” which is physically inconsistent for a standard handheld regulator. Bidders should verify industry-standard dimensions while ensuring all other technical criteria are met.
• 80/20 Preference System: Evaluation allocates 80 points for price and 20 points exclusively for enterprises owned by youth. Proof of youth ownership via CIPC documents and ID copies is required to claim these points.
• Capacity Verification Clause: If submitted prices appear unreasonably low, bidders must provide evidence of legitimate supplier quotations or previous delivery notes to prove sourcing authenticity and avoid disqualification as a defaulter.