Objectives

The municipality aims to procure essential plumbing materials and execute comprehensive building renovation works at designated municipal facilities. The overarching goal is to secure reliable suppliers and contractors who can deliver quality goods and services efficiently, comply with national procurement legislation, and contribute to local economic development through job creation and skills transfer.

Scope

• Pipes Supply: Delivery of one lot comprising twenty (20) units of UPVC 200mm Class 12 pipes, supplied in six-metre lengths.
• Building Renovations: Full-scale refurbishment including demolition and safe stacking of collapsed roof structures, brickwork repair, plastering, and painting. Installation of new galvanised IBR roof sheets on pine purlins and manufactured trusses, aluminium insulation sheeting, seamless gutters, downpipes, and PVC fascia boards. Fit-out of suspended ceilings, laminated flooring with acoustic underlay, aluminium Venetian blinds, and chrome-plated locksets. Preparation and painting of internal and external walls, skirting varnishing, door replacement, and timber dado rail installation. Daily rubble removal and final site clearance upon completion.

Technical Requirements

• Active CIDB registration (Grade 1GB or higher) for construction works, with verification conducted during scoring.
• Submission of a fully completed returnable pricing schedule, including a mandatory ten percent contingency line item.
• Provision of a comprehensive Health & Safety file prior to project commencement.
• Detailed project programme submitted within three days of appointment, specifying clear commencement and completion dates.
• All quoted rates must be fully inclusive, covering materials, labour, equipment, site security, and VAT.
• Strict adherence to the General Conditions of Contract (GP GCC 2010), including penalties for delayed delivery and termination clauses for non-performance.
• Exclusive online tender submission; fax submissions are strictly prohibited.
• Mandatory registration on the municipal supplier database prior to contract award.
• Explicit declaration of brand names for all quoted items. Samples or brochures may be requested from shortlisted bidders within seventy-two hours post-closing.
• Compliance with the 80/20 preferential procurement system as prescribed by the Preferential Procurement Regulations of 2022.

Skills Requirements

• Proven competency in building construction and maintenance aligned with CIDB grading standards.
• Valid trade test certificates for carpenters and painters.
• Project management expertise to coordinate multi-trade activities, develop realistic schedules, and ensure timely delivery.
• Strong health and safety compliance capabilities, including site risk assessment and documentation.
• Ability to source and supervise local ward-based labour, with capacity to compile Enhanced Public Works Programme (EPWP) certification for contracts valued at R30,000 or above.
• Financial stability to fund operations upfront, as no part payments or advance funding will be provided.

Unusual or Complicated Terms

80/20 System: A preferential procurement model where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated for specific socio-economic transformation goals, such as black ownership, women-led enterprises, and local community participation.

CIDB Grading: The Construction Industry Development Board classification system that assesses contractors based on financial capacity, past performance, and asset base to determine their eligibility for public sector contracts of varying values. Grade 1GB denotes suitability for small-scale municipal projects.

GP GCC 2010: The General Conditions of Contract issued by the National Treasury, which standardises procurement procedures, payment terms, variation processes, dispute resolution mechanisms, and contractor obligations across South African government entities.

EPWP Certificates: Documentation verifying compliance with the Expanded Public Works Programme, ensuring municipal spending directly generates employment opportunities for local residents. Contractors must submit these certificates alongside invoices for contracts exceeding R30,000.

Contingency Line Item: A compulsory ten percent budget allocation reserved for unforeseen site conditions or scope variations. This amount is automatically deducted from the final contract sum if unused, and any expenditure requires prior written authorisation from the Project Manager.