Tender Summary: Informal Tenders (Pipette & Building Renovations)

The provided document contains two separate informal tenders issued by the Nelson Mandela Bay Municipality (NMBM). Both are subject to the Preferential Procurement Regulation of 2022, using the 80/20 system, and require online submission only. Prices must remain valid for at least 30 days. Bidders must be registered on the NMBM Supplier Database.

1. Tender GQ08266208 – Supply of Pipette Controller

Objective: To procure and deliver one lot of a “Swift Pet Pro Pipette Controller” (or equivalent) as per the specification available from the Supply Chain Management (SCM) Acquisition division.

Scope: Supply and delivery of the pipette controller. The exact specification is not detailed in the tender notice and must be obtained from the SCM office.

Technical Requirements:

• Fully completed pricing schedule must be submitted.
• All minimum required documentation as stipulated in the informal tender must be submitted before the closing date and time.
• Failure to submit required documentation will render the bid non-responsive.

Skills/Qualification Requirements: No specific technical skills are listed, but bidders must be successfully registered on the NMBM Supplier Database.

2. Tender CSQ07265729 – Building Renovations (Ward 53)

Objective: To appoint a qualified contractor for building renovation works, including roof replacement, ceiling installation, rainwater goods replacement, blinds, painting, flooring, and carpentry work.

Scope of Work:

• Roof coverings & accessories: Dismantle and remove collapsed roof sheeting, trusses, purlins; replace damaged brick course; plaster and paint repaired walls; supply and install galvanised IBR roof sheets on pine purlins and manufactured trusses; install sisalation insulation.
• Rainwater goods: Supply and install 125mm seamless gutters, 100mm downpipes, and Nutec/PVC fascia boards.
• Suspended ceiling: Install 12.5mm gypsum board ceiling on galvanised steel grid framework.
• Laminated flooring: Remove water-damaged flooring, supply and install underlay and 8mm laminated flooring.
• Blinds: Supply and install 50mm aluminium venetian blinds in specified sizes (subject to re-measurement).
• Ironmongery: Supply and install chrome-plated 3-lever locksets on two office doors.
• Paintwork: Prepare and paint internal walls, external walls, skirting, doors, and frames using specified paint products (e.g., Plascon Double Velvet, Dulux Weatherguard).
• Carpentry: Remove and replace boardroom/bathroom doors with semi-solid doors; supply and install timber dado rail.

Technical & Compliance Requirements:

• Contractor must hold a valid CIDB grading of 1GB or higher; active CIDB registration must be submitted and will be verified.
• A Health & Safety file is required.
• Compulsory site meeting must be attended; failure to attend results in disqualification.
• Unpriced contingency line item will render the tender non-responsive.
• Rates are deemed all-inclusive; contractor is responsible for site security of materials.
• Rubble must be removed daily; no part payments will be made.
• Working hours are weekdays 08:00–16:00; after-hours work requires project manager approval.
• Local ward-based labour must be used; EPWP certificates required for projects of R30,000 or above.
• Staff must sign an attendance register daily.
• Delivery period and brand name must be stated on the quote.
• Brochures/samples may be requested within 72 hours after tender closing.
• Contractor must submit a scheduled programme within 3 days of appointment.

Skills/Qualification Requirements:

• CIDB 1GB or higher registration.
• Trade test certificates for carpenter and painter.
• Fully completed price schedule.
• Health & Safety file compliance.

Brief Explanation of Key Terms:

• 80/20 system: A preferential procurement scoring system where price carries 80 points and specific goals (e.g., equity ownership) carry 20 points.
• CIDB: Construction Industry Development Board grading, which classifies contractors by capability and financial capacity.
• IBR sheeting: Inverted Box Rib, a common profiled metal roofing sheet.
• Sisalation: A brand of aluminium foil insulation sheeting used under roofing.
• Dado rail: A wooden trim fixed horizontally along walls for protection and decoration.
• EPWP: Expanded Public Works Programme, requiring labour-intensive methods and reporting for certain projects.