Objectives

The primary objective is to procure a reliable, compliant supplier for the one-off provision of medical-grade plain gauze rolls to support routine clinical and wound care operations at Grey’s Hospital.

Scope

• Supply of 1,000 units of plain gauze rolls.
• Single delivery to Grey’s Hospital, Pietermaritzburg.
• One-off contract with no automatic renewal or framework agreement.
• All transportation, handling, and delivery costs must be included in the quoted price.

Technical Requirements

• Product Specifications: Non-sterile plain gauze rolls, 90cm width × 100m length, 4-ply construction.
• Quality & Condition: Goods must be new, unused, and free from defects. Expired or second-hand products are strictly prohibited.
• Shelf Life: All items must remain valid for a minimum of six months from the date of delivery.
• Regulatory Approval: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, wholesale, or distribution of medical devices.
• Standards Compliance: Products should align with applicable SANS/SABS specifications where available.
• Sample Verification: Shortlisted bidders may be requested to submit physical samples for technical validation prior to final contract award.

Skills & Compliance Requirements

• Operational capacity to source, warehouse, and deliver medical consumables within stipulated timeframes.
• Active registration on the Central Supplier Database (CSD) with verified tax compliance status.
• Ability to complete and submit all mandatory returnable forms, including Bidder’s Disclosure (SBD 4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and Preference Points Claim Form (SBD 6.1).
• Financial stability to execute a bulk one-off order without unapproved subcontracting.

Key Terms & Evaluation Framework

The tender follows a strict four-stage evaluation process:

1. Administrative Compliance: Verification of mandatory documentation and regulatory licences.
2. Specification Compliance: Confirmation that offered products meet all technical parameters.
3. Objective Criteria (Samples): Physical sample verification for top-scoring bidders.
4. Price & Preference Points: Final scoring using the 80/20 preferential procurement model.

Notable Terms Explained:

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation. Full points are allocated to enterprises that are at least 51% owned by Black people.
• SAHPRA Licence: Mandatory regulatory approval required for any entity manufacturing, importing, or distributing medical devices and consumables in South Africa, ensuring products meet national safety and quality standards.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that may be required within 30 days of contract award to secure contractual performance.
• Delay Penalties: Failure to deliver within the agreed period triggers financial deductions calculated at the current prime interest rate per day of delay, alongside potential contract termination rights.