Objectives

The primary objective is to procure high-quality, heavy-duty plastic pedal bins and utility basins for the East Boom Community Health Centre. The supplies aim to facilitate safe medical waste segregation, prevent cross-contamination through hands-free operation, and support routine patient hygiene activities within a clinical setting.

Scope

The procurement covers a once-off supply of the following items:

• 100 units of red heavy-duty 25L plastic pedal bins with infectious waste signage
• 100 units of blue heavy-duty 25L plastic pedal bins with general waste signage
• 1 unit of 43cm plastic basin
• 1 unit of 42cm large bucket basin

All items must be delivered to the designated facility at the supplier’s cost. The contract is once-off, with quotations valid for 90 days. Delivery must occur within the timeframe specified by the purchaser upon award.

Technical Requirements

Bidders must supply new, unused goods that strictly comply with the following specifications:

• Pedestal Bins: Constructed from polyethylene with a 25-litre capacity. Dimensions: height 382 mm, top length 370 mm, bottom length 320 mm, width 340 mm, weighing approximately 2.55 kg. Features a foot-operated pedal mechanism that allows light pressure to open the lid, which must close slowly, silently, and tightly. Surfaces must be smooth and easily washable. Each bin carries a 1-year guarantee.
• Waste Signage: Self-adhesive round stickers (22 cm × 22 cm) must be supplied. Red bins require a red-and-white infectious waste sticker; blue bins require a green-and-white general waste sticker.
• Plastic Basins: 43 cm diameter, 10–15 litre capacity, weighing 250–380 grams, durable, lightweight, and black in colour.
• General Standards: Products must meet good quality standards, remain valid for a minimum of six months upon delivery, and comply with relevant South African National Standards where applicable. Used or expired products are strictly rejected.

Skills & Compliance Requirements

As this is a goods supply tender, no specialized professional skills are mandated. However, bidders must demonstrate robust administrative and regulatory compliance capabilities:

• Registration & Tax Compliance: Active registration on the Central Suppliers Database (CSD) with verified tax clearance status via SARS is mandatory. Non-compliance results in automatic disqualification.
• Documentation Submission: Completion and submission of all official returnable documents, including the Official Price Page, Bidder’s Disclosure (SBD4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and the Preference Points Claim Form (SBD6.1). Forms must not be retyped or altered without initialling.
• Preference Claims: To claim the allocated 20 points under the preferential procurement system, bidders must provide verifiable proof of youth ownership (via BBBEE certificate or sworn affidavit).
• Contractual & Ethical Compliance: Bidders must understand public sector procurement rules, including anti-collusive bidding declarations, penalty clauses for delayed delivery, and strict prohibitions against cover-quoting through affiliated entities.

Key Procurement Terms Explained

• 80/20 Preference Point System: Evaluation awards up to 80 points for competitive pricing and up to 20 points for specific socio-economic goals (e.g., youth-owned enterprises). The lowest acceptable price receives the maximum price points using a standardized formula.
• Cover-Quoting Prohibition: Submitting multiple bids through related or affiliated companies to manipulate pricing or secure contracts is strictly prohibited and results in immediate disqualification and potential restriction from public sector business.
• SBD Forms: Standard Bid Documents are mandatory government templates used to verify bidder eligibility, disclose conflicts of interest, and claim procurement preferences. They must be submitted exactly as published.