Objectives

The primary objective of this tender is to procure and deliver essential plumbing equipment and surface meter boxes to the Nelson Mandela Bay Municipality. The process seeks to secure cost-effective solutions while ensuring full compliance with municipal supply chain governance, contractual standards, and national preferential procurement policies.

Scope

The tender encompasses the supply and delivery of two distinct lots:

• Lot 1: Plumbing equipment, priced and itemized according to a municipality-issued returnable pricing schedule.
• Lot 2: Two hundred fifty (250) units of 25mm x 198mm surface meter boxes, delivered in strict accordance with published technical specifications.

Reference documentation for both lots is available at the municipal Supply Chain Management Acquisitions office.

Technical Requirements

• All tender responses must be submitted electronically via the designated online portal by the official closing date and time. Fax submissions are explicitly rejected.
• Bidders must upload a fully completed pricing schedule as part of their electronic submission.
• Shortlisted bidders may be required to provide physical samples and/or product brochures within three working days of notification, or within an alternative timeframe formally agreed upon in writing.
• All quoted prices must remain valid for a minimum of thirty days from the tender submission date.
• Mandatory registration on the Nelson Mandela Bay Supplier Database is required prior to contract award.
• All submissions must adhere to the municipality’s General Conditions of Tender, Conditions of Purchase, and relevant supply chain directives.

Skills Requirements

No explicit professional certifications or technical qualifications are mandated. However, successful performance implicitly requires:

• Competence in utilizing municipal e-procurement platforms and accurately completing standardized pricing schedules.
• Logistics and inventory management capabilities to source, handle, and deliver specified plumbing hardware and meter boxes efficiently.
• Operational agility to produce and dispatch product samples or technical documentation promptly upon evaluation requests.
• Working knowledge of public sector procurement compliance, documentation standards, and contractual fulfillment.

Explanation of Unusual or Complicated Terms

• Returnable Pricing Schedule: A standardized form provided by the municipality that establishes pre-agreed unit prices for various plumbing equipment items. This enables the client to place recurring orders against fixed rates without renegotiating terms for each purchase.
• 80/20 System: A preferential procurement model governed by the Preferential Procurement Regulations of 2022. Evaluation points are split 80% for price competitiveness and 20% for designated socio-economic advancement targets, such as prioritizing historically disadvantaged enterprises, women-owned businesses, or local suppliers.
• Informal Tender Portal: The exclusive digital submission platform for this procurement, replacing traditional paper or fax methods to accelerate processing and improve transparency.