Objectives

The primary objective of this tender is to secure a one-off supply of essential plumbing items and related hardware to Harry Gwala Regional Hospital. The procurement aims to ensure the timely provision of high-quality, compliant goods to support the hospital’s maintenance, repair, and workshop operations.

Scope

The scope encompasses the supply and delivery of a predefined list of plumbing commodities to the hospital’s Workshop Store Room. The agreement is structured as a single-delivery, once-off contract with a ninety-day pricing validity period. Successful bidders will be responsible for delivering all items within the stipulated timeframe, ensuring all goods are new, unused, and meet minimum shelf-life requirements. The procurement integrates a preferential scoring mechanism that allocates twenty points to enterprises that are at least fifty-one percent owned by Black women, aligning with provincial procurement policy.

Technical Requirements

• Product Specifications: All items must strictly conform to the detailed specifications in the annexures, including exact dimensions, materials, and approved standards (e.g., SABS-approved quality, specific drill bit types, compression fittings, and designated paint formulations).
• Condition & Shelf Life: Only brand-new, unused goods are acceptable. Products with expired dates or insufficient remaining validity (minimum six months) will be automatically rejected.
• Documentation & Compliance: Bidders must submit fully completed official quotation forms, Central Supplier Database (CSD) verification reports, valid tax clearance certificates, and mandatory disclosure and preference claim forms (SBD4 and SBD6.1).
• Sample Verification: The top three scoring bidders may be requested to provide product samples or photographic evidence for technical verification prior to final contract award.
• Pricing Structure: Quotes must reflect firm, all-inclusive prices covering VAT (if applicable) and full delivery costs. Price adjustments or non-firm rates are not permitted during the validity period.

Skills Requirements

This tender focuses exclusively on the supply of goods rather than specialized installation, maintenance, or engineering services. Consequently, there are no explicit trade licenses or professional certification requirements. However, bidders must demonstrate logistical capacity to procure, safely package, and deliver the specified quantities to the designated hospital location within the agreed delivery window. Suppliers must also possess administrative competence to accurately complete mandatory procurement documentation, navigate the preferential scoring matrix, and comply with standard government contract conditions, including performance security obligations and penalty clauses for delayed deliveries.

Notable Terms & Conditions

Prohibition of Cover-Quoting: The department actively monitors for collusive bidding. If multiple quotations are submitted by related entities or individuals linked to the same bidder, the offers will be disqualified immediately, as cover-quoting is classified as fraud and corruption.

Preference Point System (80/20): Evaluation utilizes an eighty-point price allocation and twenty-point allocation for specific socio-economic goals. Full points are awarded to enterprises meeting the Black women ownership threshold, which can significantly influence the final ranking even if a bid is slightly higher in price.

Delay Penalties & Remedies: Failure to deliver within the contracted timeframe triggers financial penalties calculated using the current prime interest rate per day of delay. The purchaser reserves the right to source substitute goods, return late deliveries at the supplier’s expense, or terminate the contract without prejudice to other remedies.