Quotation Summary: Plumbing Materials

1. Objectives

The primary objective of this tender is to procure a comprehensive range of plumbing materials for the General Justice Gizenga Mpanza (GJGM) Regional Hospital in KwaZulu-Natal. The hospital seeks to establish a contract with a reliable supplier to ensure a consistent and timely supply of various plumbing components for maintenance, repair, and operational purposes. The quotation process is designed to be transparent and compliant with South African procurement regulations, aiming to select a supplier that offers the best value for money while meeting specific socio-economic objectives.

2. Scope of Work

The scope of this tender involves the supply and delivery of a specified list of plumbing materials to the hospital. The contract is described as "on/off," meaning it is a once-off purchase based on the provided list. The successful bidder will be responsible for delivering all items in accordance with the specified quantities and quality standards.

• Institution: General Justice Gizenga Mpanza Hospital, KwaZulu-Natal.
• Quotation Number: ZNQ: GJM-166(b)- 26.27.
• Item Category: Goods (Plumbing Materials).
• Contract Period: Once-off (On/Off).
• Validity Period: Quoted prices must remain valid for 90 days.

3. Technical Requirements

Bidders must supply items that meet specific technical and quality standards. The goods must be new, unused, and conform to South African National Standards (SANS) / South African Bureau of Standards (SABS) specifications. All products must have a minimum shelf life of six months, and used or second-hand products are strictly prohibited.

The required items include, but are not limited to:

• Flush mechanisms (e.g., Cobra standard flush master, push button assemblies).
• Tap components (e.g., 15mm cobra star heavy/light duty head parts, basin mixers, kitchen mixers).
• Waste traps and outlets (e.g., 40x50 and 32x50 black waste P-traps).
• Pipe fittings and valves (e.g., 15mm stop end comp, 15mm 90 elbow brass comp, side inlet ball valve).
• Tools and consumables (e.g., hacksaw blades, plumber's thread tape, soldering flux, silicone).
• Specialized items (e.g., wax bowl rings, Kwik Kot 150 litres).

Bidders must confirm compliance with the specification on the official price page and the Annexure A specification form. Failure to do so will render the quotation non-responsive.

4. Skills and Compliance Requirements

Bidders must demonstrate administrative, financial, and delivery capabilities. The evaluation process is structured in four stages, and failure at any stage results in disqualification.

Stage 1: Administrative & Mandatory Compliance

Bidders must submit a complete set of documents, including:

• Completed official price page and particulars of quotation.
• Bidder's Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1).
• Valid CIPC registration documents.
• B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs).
• Central Supplier Database (CSD) compliance report.
• Proof that items are SABS/SANS approved.
• A letter from an attorney or affidavit confirming the bidder is not insolvent, bankrupt, or subject to legal proceedings affecting business capacity.

Stage 2: Capacity to Deliver

Bidders must provide a valid copy of at least one order and delivery note as proof of previous delivery experience in the public or private health sector. A history of failure to deliver without acceptable reasons will result in disqualification.

Stage 3: Specification Compliance

Bidders must explicitly confirm that the offered products comply with the attached specification document.

Stage 4: Price and Preference Points

The 80/20 preference point system applies. Points are allocated as follows:

• Price: 80 points.
• Specific Goals: 20 points. Full points are allocated to companies that are at least 100% owned by Black Africans. Proof of ownership via a CIPC certificate is required to claim these points.

5. Key Terms and Conditions

• Pricing: Prices must be firm and include all delivery costs. VAT must be included if the bidder is a VAT vendor.
• Delivery: Delivery costs must be included in the quoted price. The delivery period must be stated.
• Late Submissions: Late quotations will not be considered.
• Tax Compliance: Bidders must be tax-compliant. A SARS PIN may be required for verification on CSD.
• Cover Quoting: The department will verify for multiple companies and cover-quoting, which will lead to immediate disqualification.
• General Conditions: The quotation is subject to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) provided in the document.