Objectives

The primary objective of this tender is to secure a reliable supplier capable of providing a comprehensive range of houseware, kitchenware, small domestic appliances, and household maintenance items to Stellenbosch Municipality. The procurement process emphasizes value for money, strict adherence to municipal supply chain management policies, and alignment with national preferential procurement legislation.

Scope

The contract encompasses the supply and delivery of approximately 99 distinct line items across multiple categories:

• Crockery & Cutlery: Mugs, plates, bowls, saucers, canisters, and glassware in specified materials and capacities.
• Kitchen Appliances: Coffee makers, air fryers, microwaves, refrigerators, ice makers, vacuum cleaners, floor buffers, and electric stoves.
• Serving Ware & Utensils: Trays, salad bowls, knife sets, milk frothers, and panini presses.
• Cleaning & Household Supplies: Brooms, buckets, waste bins, towel rails, toilet holders, door stoppers, and sanitizer spray bottles.

Delivery must be completed within seven days of each purchase order. The municipality reserves the right to adjust quantities or reduce the overall scope to remain within a R300,000 budget threshold. All pricing must be fixed, inclusive of VAT, and valid for 90 days post-closing.

Technical Requirements

Bidders must strictly comply with all minimum specifications detailed in the tender, including material standards (porcelain, ceramic, stainless steel, glass, bamboo, melamine), functional parameters (voltage, capacity, dimensions), and safety certifications (electrical compliance, microwave/dishwasher suitability where indicated). Submission requires:

• Completion of all official municipal bidding forms, including MBD declarations for tax compliance, past supply chain practices, independent bid determination, and municipal account clearance.
• A valid Tax Compliance Status PIN/CSD number or printed SARS certificate.
• A B-BBEE verification certificate issued by a SANAS-accredited agency or an original sworn affidavit (copies are not accepted for preference points).
• Proof of locality (municipal account or lease agreement) if claiming local supplier preference points.
• At least one written reference letter demonstrating prior delivery of similar houseware goods.
• Full disclosure of any subcontracting arrangements, including percentage allocated and subcontractor B-BBEE status.

Alternative offers may be submitted but are not obligated for acceptance. Any deviation from minimum specifications must be explicitly documented.

Skills Requirements

No formal professional certifications are mandated; however, suppliers must demonstrate proven operational capacity to source, quality-assure, and logistically manage a diverse inventory of consumer goods and electrical appliances. Essential capabilities include:

• Established supply chain and warehousing infrastructure to handle multi-SKU orders.
• Proven track record in public-sector procurement and timely multi-item delivery.
• Financial stability and risk management capacity to absorb warranty, replacement, and indemnity obligations.
• Competence in interpreting technical specifications and ensuring product compliance with South African safety and electrical standards.

Notable Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to socio-economic goals (10 points for B-BBEE status level, 10 points for local supplier status within Stellenbosch municipal boundaries). This framework operates under the Preferential Procurement Policy Framework Act.
• Strict Responsiveness Criteria: Bids missing mandatory declarations, original B-BBEE affidavits, or showing municipal debt arrears exceeding 90 days will be automatically disqualified. Individuals in service of the state are ineligible.
• Indemnity & OHS Compliance: Awarded contractors must execute an indemnity agreement covering property damage, injury, or loss per the Occupational Health and Safety Act, with all related insurance costs borne entirely by the supplier.
• Performance Sanctions: Late delivery, material breach, or poor quality may result in contract termination, financial liability for replacement costs, and suspension from the municipal supplier database.