Tender Summary

Objectives

The primary objective of this tender is to procure a reliable supplier for the one-time provision of industrial polypropylene string to support operational laundry activities at the KwaZulu Central Provincial Laundry facility under the KwaZulu-Natal Department of Health.

Scope

The contract encompasses the supply and delivery of 80 bales of Polytwine D100 String. Each bale must contain exactly ten rolls, with each roll weighing 1kg. The agreement is structured as a single, once-off delivery with a quotation validity period of 90 days. Pricing must be firm and fully inclusive of all transportation costs to the designated provincial laundry facility. The procurement follows a strict three-stage evaluation process focusing on administrative compliance, physical sample verification, and price/preference scoring.

Technical Requirements

• Product Specifications: The string must be white in colour, conform to the D100 grade specification, and meet applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) requirements.
• Packaging & Quantity: Exactly ten rolls per bale, totaling 80 bales. Packaging must protect goods from damage during transit and storage.
• Quality & Shelf Life: All supplied goods must be new and unused. Products must have a minimum remaining validity of six months from the date of delivery. Expired or second-hand items are strictly prohibited.
• Sample Submission: Bidders must provide physical samples upon written request for scrutiny against the stated specifications. Failure to submit compliant samples results in immediate disqualification.
• Documentation & Submission: Quotations must be completed on official government forms without retyping. Submissions must be physically placed in the designated quotation box by the closing deadline. Electronic submissions are not accepted.

Skills Requirements

No specialized technical, engineering, or professional skills are required for this tender. The procurement is limited to the straightforward supply of standard industrial goods. Suppliers must demonstrate basic commercial and logistical capabilities, including the ability to source, package, and deliver the specified quantity within the agreed timeframe. Mandatory compliance includes valid Central Supplier Database (CSD) registration, up-to-date tax clearance status, and adherence to preferential procurement regulations.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement evaluation framework where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals. Full points are granted to enterprises that are at least 100% owned by Black Africans.
• Sample Evaluation Stage: A mandatory verification step where administrative compliance is assessed first. Only bidders who pass Stage 1 proceed to Stage 2, where physical product samples are tested against the specification. Non-compliant samples lead to automatic rejection.
• Cover-Quoting Prohibition: A strict anti-collusion policy that penalizes bidders who submit multiple competing quotes through different registered entities for the same tender. This practice is classified as fraud and may result in immediate disqualification and long-term restrictions from public sector contracts.
• SBD Forms: Standard Bidding Documents required by national treasury regulations. SBD 4 mandates disclosure of any conflict of interest with departmental officials, while SBD 6.1 is used to claim preference points for specific socio-economic goals.