Objectives

The primary objective is to restore road surface integrity and enhance traffic safety through the systematic identification, preparation, and repair of potholes within the designated municipal areas.

Scope of Work

The contract encompasses all labour, materials, equipment, and supervision required to patch potholes across Wards 16 and 17. The municipality retains full discretion to accept any portion or the entirety of submitted quotes, with statutory preference directed toward qualifying affirmative business enterprises.

Technical Requirements

• Contractor Grading: Bidders must hold a minimum grading of 1CE or higher.
• Supplier Registration: Active verification and registration on the Central Supplier Database (CSD) is mandatory.
• Municipal Services Clearance: Proof of non-arrears for water and electricity must be provided. Acceptable evidence includes a landlord certificate (for tenants), a Ward Councillor letter, or an affidavit confirming prepaid utility consumption.
• Compliance Screening: All bidders undergo automated checks against the National Treasury’s Defaulters Database. Current employees of any organ of state are disqualified.

Skills Requirements

No explicit skill matrices or trade certifications are listed in the tender notice. However, adherence to the 1CE contractor grading inherently requires the bidder to demonstrate sufficient operational capacity, appropriate plant machinery, and competent supervisory and artisanal staff capable of executing civil maintenance and asphalt/concrete patching works in accordance with municipal standards.

Evaluation Framework

Bids are assessed using a price-related score combined with specific preferential procurement goals:

• Local Presence: 10 points awarded to enterprises operating within the KwaDukuza Municipal jurisdiction.
• Ownership & Disability: 10 points awarded to entities that are at least 51% black-owned and classified as either an Exempt Micro Enterprise (EME) or Qualifying Small Enterprise (QSE) with disability ownership.

Supporting documentation for preferential claims must accompany the submission. Incomplete proof results in zero points for the respective categories. The municipality expressly reserves the right to reject any or all bids without obligation to award to the lowest-priced tender.

Explanation of Key Terms

• Closed Quotes: A formal procurement process where pre-invited suppliers submit sealed, hard-copy bids by a strict deadline. Electronic, faxed, or late submissions are automatically disqualified.
• 1CE Grading: A South African construction industry classification denoting basic financial turnover and project execution capability, suitable for small-scale civil engineering and routine road maintenance contracts.
• EMEs & QSEs: Regulatory business size categories defined by annual revenue thresholds. EMEs typically have turnovers below R10 million, while QSEs range between R10 million and R50 million, both eligible for simplified B-BBEE compliance verification.
• Affirmative Business Enterprises: Enterprises historically disadvantaged under apartheid legislation, prioritized under national transformation policies to promote equitable economic participation.