Tender Summary: Pothole Patching in Ward 23

Objectives

The primary objective is to engage a qualified contractor to perform targeted road maintenance by locating, preparing, and repairing potholes within Ward 23 of the KwaDukuza Municipality. The initiative aims to restore structural road integrity, enhance vehicular and pedestrian safety, and maintain municipal infrastructure standards.

Scope of Work

• Conduct field inspections to identify and mark defective road sections in Ward 23.
• Execute pothole repairs using approved cutting, cleaning, filling, and compaction methods.
• Apply suitable binding agents or sealants to ensure long-lasting patches.
• Manage site safety, traffic control, and waste disposal in accordance with municipal regulations.
• Deliver completed works within the timeframe specified upon award.

The municipality reserves the right to accept any portion or the entirety of the submitted quotation. Preference will be given to qualifying small business enterprises.

Technical Requirements

• Contractor Grading: Minimum CIDB grading of 1CE or higher is mandatory for participation.
• CSD Registration: Valid registration on the Central Supplier Database must be verified.
• Municipal Compliance: Proof of settlement for all municipal rates, taxes, water, and electricity accounts, or an affidavit/certificate confirming prepaid service usage with no arrears.
• Defaulters Screening: Bidders will be cross-checked against the National Treasury’s Defaulters Database; non-compliant entities will be disqualified.
• Submission Protocol: Quotes must be stapled, placed in sealed envelopes clearly marked with the reference number, and physically deposited before the deadline. Late, electronic, or faxed submissions will be rejected.

Skills Requirements

Although not explicitly itemised, the required contractor grading and nature of the work imply the following competencies:

• Practical experience in civil maintenance, specifically asphalt and concrete patching techniques.
• Proficiency in operating road rollers, compactors, jackhammers, and material delivery vehicles.
• Knowledge of traffic management plans, occupational health and safety legislation, and municipal construction specifications.
• Capacity to supervise skilled labour, source quality aggregates/bitumen, and adhere to strict municipal timelines.

Key Terminology & Clarifications

• EME/QSE Black Owned: Refers to Enterprise Micro-Enterprises (turnover ≤ R10 million) or Qualifying Small Enterprises (turnover R10–R128 million) with at least 51% black ownership. These categories receive preferential procurement points under South Africa’s B-BBEE framework.
• Contractor Grading 1CE: A Construction Industry Development Board classification indicating eligibility for civil engineering projects up to a defined financial threshold, specifically covering earthworks, minor road rehabilitation, and drainage works.
• Affirmable Business Enterprises: Businesses owned or controlled by historically disadvantaged individuals, prioritised during evaluation to advance economic transformation and redress past inequalities.
• CSD (Central Supplier Database): The national registry maintained by the National Treasury used to verify supplier legitimacy, tax compliance, banking details, and procurement preferences.