Objectives

The primary objective of this tender is to restore and maintain road surface integrity through targeted pothole repairs and associated tar surfacing works across the KwaZulu-Natal Province. The procurement aims to deliver safe, durable, and compliant road infrastructure while supporting provincial economic development through structured procurement preferences.

Scope

The scope encompasses the execution of pothole repair works and related surfacing activities. Bidders will be issued orders requiring completion within a strict three-week delivery window. The estimated contract value does not exceed R50,000.00 (inclusive of VAT). Successful suppliers must adhere to all provincial specifications, provide verifiable references, and submit a clear delivery schedule. Note: Detailed tar surfacing specifications were not fully legible in the provided extract; the scope is primarily defined by the pothole repair methodology outlined below.

Technical Requirements

• Mark out repair areas extending beyond the visible pothole boundaries to ensure complete removal of compromised material.
• Utilise petrol or diesel-powered cutters to create precise, square-shaped patches.
• Excavate damaged layers and remove all debris to the specified depth.
• Backfill using either cement-stabilised gravel or approved earth fill sourced from the top layer.
• Compact the backfill material to achieve 95% Modified AASHO density.
• Fully comply with the attached technical specifications; any deviations must be formally declared and evaluated.
• Provide samples if requested for quality verification prior to full implementation.

Skills and Capacity Requirements

• Demonstrated operational capacity to execute road maintenance works within the stipulated three-week timeframe.
• Submission of verifiable client references, production capacity metrics, and a realistic delivery schedule.
• Confirmation that all materials, equipment, and workmanship meet applicable industry and provincial standards.
• Valid BBBEE documentation to qualify for preference scoring.
• Ability to claim specific provincial goals: promoting entrepreneurship in KwaZulu-Natal and manufacturing within the province, supported by required proof.
• Evaluation weighting: 80 points for price competitiveness and 20 points for BBBEE preference status.

Explanation of Technical Terms

• Modified AASHO Density: Refers to the compaction standard established by the American Association of State Highway and Transportation Officials. Achieving 95% Modified density ensures the backfill material reaches near-maximum structural strength, minimising future settlement, rutting, or failure under traffic loads.
• Cement-Stabilised Gravel: An engineered mixture of graded aggregate and Portland cement. This material provides superior load-bearing capacity, reduced permeability, and enhanced durability compared to untreated earth fill, making it ideal for road sub-base and pothole backfill applications.
• BD BBEE Status: Stands for Broad-Based Black Economic Empowerment, a South African regulatory framework integrated into public procurement. Points are awarded based on verified enterprise development, ownership structures, and socio-economic contributions, with additional provincial incentives for KwaZulu-Natal-based entrepreneurship and manufacturing.