Objectives

The primary objective is to appoint a qualified service provider for a one-month contract to inspect, service, and maintain portable fire protection equipment across Transnet Port Terminals Richards Bay facilities.

Scope of Work

The contractor will deploy a dedicated team to perform routine maintenance on fire extinguishers, hose reels, and hydrants located throughout substations, buildings, conveyor galleries, quayside machinery, and mobile fleet units. Services are restricted to normal operational hours (Monday to Friday, 07h00–16h00). The contractor must supply a supervisor, three certified technicians, and six assistants. Transnet supplies replacement parts for hose reels and hydrants. The contractor is responsible for immediate breakdown response, weekly progress reporting, detailed monthly status submissions, and full compliance with terminal safety and security protocols.

Technical Requirements

• Valid SANS 1475 permit issued by a Department of Employment and Labour accredited body (BSI, SABS, or SACAS).
• Minimum CIDB Service Firm grading of SF Level 2.
• All personnel must present current medical fitness certificates and undergo mandatory breathalyser testing upon site entry.
• Submission of a comprehensive safety file post-award.
• All vehicles must hold valid Department of Transport licensing.
• Mandatory insurances: compensation for occupational injuries, motor vehicle liability (minimum R5 million), contract works/public liability, and SASRIA coverage.
• Contract governed by the NEC3 Engineering and Construction Contract (Option A), utilising a priced activity schedule for milestone-based payments.

Skills and Experience Requirements

Tenderers must demonstrate verifiable experience in servicing fire portable equipment over the preceding five years. Evaluation requires submission of at least five traceable references per project, supported by official purchase orders accompanied by signed invoices, delivery notes, job completion certificates, or goods receipts. Functional scoring awards up to 100 points based on reference quality and quantity. All field technicians must possess active SAQCC certification. The provider must exhibit proven capability to execute rapid fault resolution without disrupting terminal operations.

Explanation of Unusual or Complicated Terms

• SANS 1475: The South African National Standard dictating inspection, testing, and maintenance procedures for portable fire extinguishing equipment.
• SAQCC: The regulatory body certifying competency for fire protection service providers and personnel.
• NEC3 Option A: A structured engineering contract model where pricing is fixed against predefined activities/milestones, with payments released upon verified completion.
• CIDB SF Grading: A construction industry classification system for service firms; SF Level 2 denotes baseline capacity for medium-value service contracts.
• 80/20 Preference System: A procurement evaluation framework allocating 80% of scoring weight to financial competitiveness and 20% to Broad-Based Black Economic Empowerment (B-BBEE) status and specific socio-economic goals.
• Integrity Pact: A legally binding anti-corruption agreement requiring strict ethical conduct, zero tolerance for bribery or collusion, and automatic disqualification or blacklisting for violations.