Objectives

The primary objective is to procure high-quality personal protective equipment (PPE) clothing and footwear for distribution through the hospital’s central stores. The procurement aims to safeguard staff health and safety, ensure operational continuity, and support provincial healthcare delivery through transparent, compliant, and cost-effective supply chain practices.

Scope

The contract covers a one-off supply of specified PPE items to St Marys Marianhill Hospital. Deliverables include:

• Footwear: Anti-slip leather shoes (4 pairs) and steel-toe safety boots (6 pairs)
• Upper Garments: Long sleeve shirts (14 units), golf shirts (30 units), and two-tone short sleeve shirts (20 units)
• Lower Garments: Flat front chinos (18 pairs)
• Accessories: Sun hats (6 units)

All items must be delivered in prescribed sizes, colours, and quantities. Delivery costs must be included in the quoted price, and the contract period is once-off upon award.

Technical Requirements

Bidders must strictly adhere to the attached specification annexures. Key technical demands include:

• Materials & Construction: Specified fabric compositions (e.g., 100% cotton twill/pique knit, heavy brushed cotton), precise weights (135–275 g/m²), reinforced triple-needle seams, bar tacks at stress points, and enzyme wash finishes where applicable.
• Safety Features: Steel toe caps (impact resistant up to 200J), steel midsoles, SRC-rated slip-resistant outsoles, oil/slip resistance, heat insulation (up to 95°C), energy-absorbing heels, anti-static removable insoles, and breathable PU/memory foam inserts.
• Compliance & Quality: All goods must be new, unused, and carry a minimum shelf life of six months post-delivery. Footwear soles must meet SABS standards. Products must match approved samples if requested prior to order placement.
• Documentation: Quotations must be submitted on official non-retyped forms, accompanied by completed SBD disclosure forms, Central Supplier Database (CSD) verification, tax clearance proof, and B-BBEE documentation.

Skills Requirements

No specialised technical skills are mandated, but bidders must demonstrate:

• Supply chain capacity to source, store, and deliver exact quantities and sizes within agreed timeframes.
• Ability to interpret detailed garment and footwear specifications, including accurate embroidery of the KZN Health emblem.
• Competence in navigating public procurement processes, including accurate completion of mandatory returnable documents, adherence to the preference scoring system, and compliance with general and special conditions of contract.
• Operational capability to manage sample provision, catalogue submission, and post-award verification without disrupting delivery schedules.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African public procurement evaluation model allocating 80 points to price competitiveness and 20 points to socio-economic goals. Full points are awarded to enterprises manufacturing or producing goods within KwaZulu-Natal.
• SRC Slip Resistance: An international testing standard evaluating outsole traction on ceramic tiles (with sodium lauryl sulfate) and steel floors (with glycerine), ensuring workplace safety in wet or oily environments.
• Cover-Quoting: A prohibited collusive practice where a single entity submits multiple bids under different company names to artificially influence pricing or secure contracts. Identified cases result in immediate disqualification and potential sector-wide trading restrictions.
• SBD Forms: Standard Bid Documents used in South Africa for mandatory declarations, including conflict of interest (SBD 4), tax/CSD compliance, and preference point claims (SBD 6.1).