Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision of medical drapes specifically engineered for the clinical management of post-partum haemorrhage (PPH) at the KwaMashu Community Health Centre. The procurement aims to secure cost-effective, compliant, and timely delivery of essential obstetric supplies to support maternal healthcare services.

Scope

The contract encompasses the supply and delivery of two hundred (200) units of PPH drapes. This is a single, non-recurring transaction with a quotation validity period of ninety (90) days. Successful bidders will be responsible for transporting the goods directly to the procuring facility, ensuring all associated logistics and handling costs are factored into the submission. The department reserves the right to accept or reject any quotation and is not obligated to award the contract to the lowest bidder.

Technical Requirements

• Product Design: Items must be clear plastic drapes equipped with integrated volume calibration markings in millilitres (mLs) to accurately measure fluid loss.
• Quality & Condition: All goods must be brand-new, unused, of high quality, and free from manufacturing defects. Expired or second-hand products are strictly prohibited.
• Shelf Life: Supplied items must retain a minimum validity period of six months from the date of delivery.
• Standards & Verification: Products should conform to applicable South African National Standards (SANS/SABS). The procuring entity may request physical samples for specification verification, with all testing costs borne by the bidder.
• Packaging & Pricing: Packaging must safeguard against transit damage. Prices must be firm, inclusive of all delivery costs, and reflective VAT (if applicable).

Skills Requirements

No specialized professional, engineering, or clinical skills are required for this procurement. Suppliers must demonstrate standard commercial competencies, including financial viability, logistical capacity for on-time delivery, and administrative proficiency to correctly complete mandatory compliance documentation and statutory declarations.

Key Terms & Conditions

This tender operates under standard public sector procurement legislation with several notable contractual frameworks:

• 80/20 Preference Point System: Evaluation scores are split between price (80 points) and specific socio-economic goals (20 points). Full preference points are awarded exclusively to enterprises that are one hundred percent owned by Black African women. Bidders must submit proof via the Central Supplier Database (CSD) to claim these points.
• Mandatory Compliance Documentation: Bidders must fully complete and sign Standard Bidding Documents (SBD 4 for disclosure of director/shareholder relationships with government employees, and SBD 6.1 for preference point claims). Failure to submit these results in automatic disqualification.
• CSD & Tax Compliance: Registration on the Central Supplier Database is compulsory. Suppliers must maintain active tax clearance status; quotes from non-compliant entities will be rejected.
• Warranty & Performance Security: A twelve-month warranty covers defects arising from materials or workmanship. Upon award, the successful bidder may be required to furnish performance security (e.g., bank guarantee) within thirty days.
• Penalties & Termination: Delayed deliveries incur daily financial penalties calculated at the current prime interest rate. The purchaser may terminate the contract for default, engage alternative suppliers at the contractor's expense, or impose restriction penalties prohibiting future public sector participation for up to ten years in cases of fraud, corruption, or restrictive practices.
• Anti-Collusion & Cover-Quoting: Any evidence of bid-rigging, price manipulation, or multiple companies submitting competing quotes for the same item constitutes cover-quoting, resulting in immediate disqualification and potential criminal prosecution.