Tender Summary

Objectives

The primary objective is to procure a reliable supply of prescription record sheets to support clinical documentation and patient record-keeping at the designated community health centre. The procurement aims to achieve cost-effective value while complying with provincial health supply chain protocols and statutory transformation mandates.

Scope

This is a one-off goods supply contract encompassing the provision, packaging, and delivery of prescription record sheets to the procuring facility. The scope includes all associated logistical costs, ensuring timely handover upon contract award. The quotation validity period is fixed at ninety days, and the department reserves the right to accept or reject any quotation without obligation to award.

Technical Requirements

• Product Specification: Prescription and record sheets, blue in colour.
• Quantity: Twenty (20) packets.
• Packaging: Two hundred fifty (250) sheets per packet.
• Condition: Goods must be new, unused, and free from manufacturing or material defects. Must comply with applicable South African National Standards (SANS/SABS) where relevant.
• Validity: Any time-sensitive product attributes must remain valid for a minimum of six months post-delivery.
• Pricing: Firm, all-inclusive pricing. Value-added tax must be included if the bidder is a registered vendor. Prices cannot be altered after submission.
• Documentation: Official quotation forms must be completed in full, signed, and submitted without retyping or redrafting. Samples are not required.

Skills Requirements

No specialised technical or professional qualifications are mandated. Bidders must demonstrate standard commercial and administrative competencies, including:

• Proficiency in preparing compliant quotations using prescribed government templates.
• Logistical capability to execute timely delivery to the specified health facility.
• Administrative competence in managing statutory declarations, tax documentation, and preference point claim forms.
• Familiarity with public sector supply chain management principles and contractual compliance.

Key Contractual & Procurement Terms

Central Suppliers Database (CSD) Registration: A national Treasury-maintained registry used to verify supplier legitimacy, tax compliance, and directorship status. Active CSD registration is mandatory for evaluation.

General & Special Conditions of Contract (GCC/SCC): Standardised legal frameworks outlining rights, liabilities, delivery protocols, warranties, and dispute resolution. The SCC supplements the GCC and takes precedence in case of conflict.

80/20 Preference Point System: An evaluation model allocating eighty points to price competitiveness and twenty points to specific socio-economic goals. Full points are awarded exclusively to enterprises that are one hundred percent owned by Black African women.

Performance Security & Delay Penalties: Successful bidders may be required to furnish a bank guarantee or certified cheque. Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate, with potential contract termination for persistent non-compliance.