Objectives

The primary objective is to procure essential office printing and laminating consumables through a streamlined informal tender process. The municipality seeks to secure reliable suppliers capable of delivering specified products promptly while complying with municipal procurement regulations and preferential procurement targets.

Scope

The tender covers the supply and delivery of four line items:

• A3 Apex Laminating Pouches (10 packets)
• A4 Apex Laminating Pouches (20 packets)
• Apex Clear Plastic Binding Covers (10 packets)
• A3 Apex Laminating Pouches (25 boxes)

All goods must be delivered to the Supply Chain Management Acquisitions division. The scope is limited to standard office consumables with no installation, maintenance, or value-added processing required.

Technical Requirements

• Products must strictly conform to the municipality's specifications, with explicit branding requirements for quality assurance.
• All mandatory documentation must be submitted electronically via the official Informal Tender Portal before the closing deadline. Late or incomplete submissions will result in automatic disqualification.
• Tender prices must remain fixed and valid for a minimum of thirty days from the submission date.
• Suppliers must be successfully registered on the municipal supplier database prior to contract award.
• Faxed submissions are explicitly prohibited; only online portal entries will be processed.

Skills Requirements

No specialized technical, engineering, or professional certifications are required. Bidders must demonstrate standard commercial capabilities, including inventory management, logistics coordination for bulk office supplies, and basic administrative competence to navigate e-procurement systems and compile compliant tender documentation.

Key Terms and Clarifications

• 80/20 System: A preferential procurement framework where evaluation scoring is weighted 80% on price competitiveness and 20% on socio-economic development goals, such as enterprise empowerment and local economic participation.
• Informal Tender: A simplified procurement method designed for lower-value purchases, reducing administrative complexity while maintaining statutory compliance.
• “Register Will Be Kept”: Indicates that bidders may be required to physically attend the bid opening session to verify attendance, despite electronic submission.
• Apex Brand Specification: Mandates a specific manufacturer to ensure uniform material thickness, durability, and compatibility with existing municipal laminating and binding equipment.