Objectives

The primary objective is to secure a qualified service provider to supply and deliver processing materials to the Nelson Mandela Bay Municipality’s Budget & Treasury Directorate. The procurement seeks to ensure efficient acquisition of required materials while complying with municipal supply chain governance, transparency standards, and national preferential procurement legislation.

Scope

The tender covers the supply and delivery of processing materials as a single consolidated lot. Pricing must correspond to a specific schedule accessible at the municipality’s Supply Chain Management office in Harrower Road, Port Elizabeth. The contract encompasses complete fulfillment of the listed material requirements without subdivision into multiple lots or partial deliveries.

Technical Requirements

• All submissions must be completed and uploaded exclusively through the municipality’s online Informal Tender Portal; fax or physical submissions are strictly prohibited.
• Bidders must upload a fully completed pricing schedule to the portal prior to the advertised closing date and time. Failure to submit this document will automatically render the bid non-responsive.
• Submitted pricing must remain valid for a minimum period of thirty days from the tender publication date.
• Providers must successfully register on the Nelson Mandela Bay Supplier Database prior to contract award.
• Acceptance is contingent upon strict adherence to the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.

Skills Requirements

The tender documentation does not mandate specific technical certifications, academic qualifications, or specialized professional licenses. Providers are expected to demonstrate standard operational capacity to source, handle, and deliver the specified processing materials reliably. Implicit requirements include proficiency in navigating the online tender submission system, accurate financial quotation preparation, inventory management, and compliance with municipal regulatory and reporting frameworks.

Explanation of Key Terms

80/20 System: Refers to South Africa’s preferential procurement scoring model. Evaluation points are allocated as 80 percent for the lowest compliant price and 20 percent for developmental criteria, such as black economic empowerment status, women-owned enterprises, local manufacturing participation, or disability ownership.

Non-Responsive: A formal tender classification indicating that a bid fails to meet mandatory administrative or procedural requirements. In this context, omitting the completed pricing schedule by the deadline results in immediate disqualification without technical or financial evaluation.

Informal Tender Portal: A digital procurement platform designed for streamlined, lower-complexity purchasing processes. It replaces traditional paper-based or fax submissions and requires bidders to manage documentation, pricing schedules, compliance declarations, and communication electronically.