Objectives

The primary objective is the one-time procurement of key security bags for Grey's Hospital to facilitate the secure safekeeping of patient property. The tender seeks to acquire durable, tamper-evident storage solutions that ensure integrity, accountability, and longevity for patient belongings during their stay.

Scope

• Items: Supply of key security bags and high security seals.
• Quantities: 10 units of key security bags and 1 pack containing 1000 high security seals.
• Delivery Location: Grey's Hospital, Pietermaritzburg.
• Contract Type: Once-off supply.
• Validity: Quotations must remain valid for 90 days.
• Evaluation Method: An 80/20 preference point system applies (80 points for price, 20 points for specific goals). Preference points are awarded for companies at least 51% owned by Black People.

Technical Requirements

• Dimensions: 22 x 14 cm.
• Material: Reinforced PVC material.
• Colour: Black or Blue; must be non-transparent.
• Features:
  • Reusable design.
  • Clear ID window for easy labelling.
  • Evident seal mechanism ensuring clear integrity verification.
  • Durable and reinforced construction for longevity.
• Quality Standards: Goods must be new, unused, and conform strictly to specifications. Used or second-hand products are rejected. Products must have a minimum validity period of six months if applicable.
• Samples: Shortlisted bidders may be required to submit samples for scrutiny. A compulsory sample register must be completed upon submission. Previous suppliers who have supplied the same item may provide copy orders/invoices instead of samples.
• Compliance: Bidders must be registered on the Central Suppliers Database (CSD) with valid tax compliance status. All standard bidding documents (SBDs), including disclosure of interest and preference claims, must be fully completed.

Skills Requirements

No specific professional or technical skills are mandated for this supply of goods. The bidder is expected to possess general commercial capability to manufacture or source the specified items and deliver them within the agreed timeframe. No installation, training, or maintenance services are indicated in the scope.

Explanation of Unusual or Complicated Terms

• Temper-Evident Seal: A security feature where the seal visibly breaks or changes appearance if the package is opened or tampered with, providing clear evidence of integrity breach.
• Hand-Held Cash Register: The tender description references "seals hand held cash register." This likely indicates that the security seals require a handheld applicator tool for attachment, or the seals are compatible with a handheld sealing device resembling a cash register mechanism. Bidders should clarify if an applicator tool is included or required.
• SBD 6.1: The Preference Points Claim Form used to claim points for specific goals, such as black ownership, under the Preferential Procurement Regulations.