Objectives

To procure and deliver essential plumbing, electrical, and carpentry materials to multiple sub-district health clinics within the Ilembe District. The primary aim is to support facility maintenance, ensure operational continuity, and provide cost-effective, compliant hardware supplies to healthcare infrastructure.

Scope

The tender covers the supply and delivery of a broad range of building and maintenance materials, including electrical components (socket outlets, circuit breakers, fluorescent and LED lamps, testing instruments), plumbing supplies (PEX pipes, valves, seals, toilet kits, compression fittings), and carpentry/security hardware (mortise locks, padlocks). Deliveries will be distributed across nine designated sub-district clinics. The contract operates on an ad hoc basis, meaning supplies are fulfilled against individual departmental requisitions rather than a fixed delivery schedule. Quotations must remain valid for ninety days.

Technical Requirements

• All goods must be new, unused, and conform to relevant South African National Standards (SANS/SABS).
• Products must retain a minimum validity or shelf life of six months upon delivery; expired or second-hand items are strictly prohibited.
• Pricing must be firm, inclusive of all transportation and handling costs to the specified clinic locations, and subject to VAT if the bidder is a registered vendor.
• Successful bidders must furnish performance security within thirty days of contract award.
• A twelve-month warranty applies from the date of delivery acceptance, covering defects in design, materials, or workmanship.
• Bidders must be registered on the Central Suppliers Database (CSD) and demonstrate active tax compliance via SARS verification.
• Strict adherence to the attached item specifications is mandatory; any deviation renders the quotation non-responsive.

Skills Requirements

As this is a pure goods-supply tender, no specialized technical or professional qualifications are mandated. However, bidders must demonstrate adequate commercial and logistical capacity to manage fragmented deliveries across multiple clinic sites, maintain sufficient stock levels to respond to ad hoc requests, and accurately prepare official quotation documentation. Familiarity with public sector procurement compliance, preferential procurement scoring mechanisms, and formal submission protocols is essential for successful execution.

Key Terms & Unusual Conditions

• Ad Hoc Contracting: Supplies are not delivered under a predetermined timeline but are triggered by departmental purchase orders, requiring flexible inventory and distribution management.
• RDP Preference Goal: Twenty percent of evaluation points are reserved for enterprises physically located within the procuring district to stimulate local economic participation. Claimants must submit proof of local presence (e.g., councillor letter or utility bill).
• Cover-Quoting Prohibition: Submitting multiple bids through affiliated, related, or overlapping entities is classified as fraudulent collusion, resulting in immediate disqualification and potential ten-year restrictions from public sector contracts.
• Hand-Delivery Mandate: Due to connectivity limitations at the receiving office, all quotations must be physically deposited in the designated tender box before the closing time; electronic or postal submissions are not accepted.
• 80/20 Evaluation Framework: Scoring allocates eighty points to price competitiveness and twenty points to the local enterprise goal. Administrative compliance, specification adherence, and pricing/preference scoring form three mandatory, sequential evaluation stages.