Objectives

The primary objective of this tender is to invite qualified bidders to provide promotional materials for the Department of Public Works and Infrastructure. The process aims to select a suitable service provider through a competitive quotation process, ensuring compliance with specified responsiveness and preference criteria, and promoting transformation goals such as ownership by designated groups.

Scope

The scope encompasses the provision of promotional materials as specified in the tender documentation. It includes the submission of complete and signed tender documents, adherence to responsiveness criteria, and compliance with procurement regulations. The scope also involves participation in pre-bid meetings, submission of necessary documentation, and delivery of the promotional materials to the designated address within the stipulated timeframe.

Technical Requirements

• Quotation Submission: Complete all official forms in ink, fully filled out, signed where required, and submitted electronically or in writing by the closing date.
• Responsiveness Criteria: Tenderers must satisfy eligibility criteria, register on the National Treasury’s Central Supplier Database, and submit relevant documentation such as resolutions, disclosures, and declarations.
• Preference Goals: Bidders must claim points for specific goals including ownership by black people, women, persons with disabilities, youth, and BBBEE status, supported by sworn affidavits or certificates.
• Documentation: Submit proof of registration, security clearance (if applicable), and preference claim forms. Failure to provide required documentation may result in disqualification or loss of points.
• Evaluation System: An 80/20 preference point system will be used, with points allocated for price and specific goals as per the relevant tables and formulas.
• Delivery and Enquiries: Quotations must be delivered to the specified address or emailed by the deadline. Technical and SCM enquiries are directed to designated contacts.
• Additional Conditions: Adherence to general and special conditions of contract, tax compliance, and submission of all required forms and declarations.