Objectives

The primary objective of this procurement is to secure a compliant and capable supplier for the timely provision of specialized wound care products to support clinical treatment at Madadeni Regional Hospital. The tender aims to ensure reliable access to medically approved therapeutic gels while adhering to the KwaZulu-Natal Department of Health’s supply chain governance, quality assurance standards, and preferential procurement legislation.

Scope

This is a once-off quotation for the supply and delivery of fifty (50) units of Prontosan Wound Gel 250g tubes to the Medical Outpatient Department (MOPD) at Madadeni Hospital. The successful bidder is responsible for transporting and unloading the goods at the designated hospital facility, with all logistics and handling costs fully incorporated into the quoted price. The contract validity period is ninety (90) days from the closing date, and all pricing must remain firm throughout this duration.

Technical Requirements

• Product must precisely match the specification: Prontosan Wound Gel packaged in 250g tubes, clinically indicated for the management of slough and dry wounds.
• All supplied items must be brand new, unused, and carry a minimum remaining shelf life of six months from the date of delivery.
• Suppliers must provide physical samples upon written request for independent quality verification against established specifications.
• Goods must comply with national medical device and pharmaceutical regulations, necessitating a valid licence from the South African Health Products Regulatory Authority (SAHPRA).
• Quotations must be submitted on official, unaltered government forms without retyping or digital modification. Late submissions will be automatically rejected.
• Expired, refurbished, or second-hand products are strictly prohibited.

Skills and Experience Requirements

• Demonstrated operational capacity to supply similar medical or surgical consumables, proven by at least one verified past transaction supported by an official purchase order and a corresponding signed delivery note or invoice from a public or private healthcare facility.
• Full administrative and regulatory compliance, including up-to-date Companies and Intellectual Property Commission (CIPC) registration, a valid provincial health department supplier tracking number (MAAA), and active tax clearance validated via the Central Supplier Database (CSD).
• Ability to navigate a strict five-stage evaluation process encompassing administrative checks, specification alignment, sample submission, delivery capability assessment, and price/preference scoring.
• Familiarity with public sector supply chain management protocols, including anti-collusive bidding practices, disclosure of interest declarations, and preferential procurement frameworks.

Notable Terms and Conditions

80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to specific socio-economic goals. Full preference points are granted to enterprises that are 100% owned by Black Africans, provided documentary proof of ownership is submitted.

SAHPRA Licensing Requirement: A mandatory regulatory condition ensuring that all medical products supplied meet national standards for safety, efficacy, manufacturing quality, and post-market surveillance before distribution to healthcare facilities.

Cover-Quoting Prohibition: Bidders found utilizing multiple corporate registrations to submit competing quotes for the same opportunity will face immediate disqualification and potential legal action, as this practice constitutes procurement fraud under South African law.

Performance Penalties: Failure to deliver within the agreed timeframe triggers financial deductions calculated at the current prime interest rate per day of delay. The purchaser retains the right to procure substitute goods from alternative suppliers or terminate the contract entirely.