Tender Summary: Protective Clothing

Objectives

The primary objective is to procure and deliver high-quality protective clothing, safety footwear, and branded workwear to support the Malaria Control Programme and Expanded Public Works Programme (EPWP) personnel within the Umkhanyakude Health District. The procurement ensures field staff receive appropriate personal protective equipment (PPE) while providing campaign-specific apparel for malaria awareness and prevention initiatives.

Scope

This is a once-off supply contract covering the delivery of specified quantities of goods to the designated health district office. The scope encompasses:

• Supply and delivery of men’s service-type black shoes, safety boots, orange reflective coveralls, orange branded caps, and green branded t-shirts.
• All items must be delivered new, unused, and compliant with specified quality and branding standards.
• All delivery, packaging, and handling costs must be included in the quoted price.
• Submission of physical samples for each item category prior to final contract award.

Technical Requirements

Bidders must strictly adhere to the following specifications:

• Footwear: Black leather service shoes and safety boots must feature heavy-duty stitched designs, genuine leather uppers (1.8mm–2mm thickness), anti-slip rubber soles, full ankle coverage (boots), and SABS approval. Shoes must accept a high-shine finish.
• Coveralls: Orange reflective conti suits must be constructed from an 80/20 poly-cotton blend (200gsm), feature concealed aluminium zippers, reinforced overlocked stitching, and 50mm lime/silver/lime reflective webbing on arms and legs. Must display the official DoPW EPWP logo.
• Caps: Orange, durable texture, branded with the DoPW EPWP logo.
• T-Shirts: Green, 100% cotton, short-sleeved, round-neck unisex shirts. Must include left-chest departmental embroidery, a central front mosquito-prohibited sign, and specific back-print text for malaria campaigns. Exact size distributions and quantities are mandatory.
• General: All products must remain valid for a minimum of six months upon delivery. Expired, second-hand, or non-compliant items will be rejected. Physical samples are compulsory for evaluation.

Skills Requirements

No specialized professional qualifications are mandated. However, bidders must demonstrate:

• Proven operational capacity to supply similar goods to public or private health facilities, verified through submitted order confirmations and delivery notes.
• Logistical capability to manage bulk orders, coordinate precise size allocations, and execute accurate customised printing and embroidery.
• Administrative competence to complete mandatory compliance documentation, including Central Supplier Database registration, tax clearance certificates, B-BBEE status verification, and standard bidding declaration forms.

Key Terms & Conditions

Expanded Public Works Programme (EPWP): A national government initiative focused on job creation and community development. Procured items require specific Department of Public Works branding and adherence to programme guidelines.

80/20 Preference Point System: An evaluation framework where 80 points are allocated to price competitiveness and 20 points to specific transformation goals, specifically favouring fully South African-owned enterprises.

Performance & Compliance Clauses: The contract enforces strict delivery timelines. Delays incur daily penalties calculated at the current prime interest rate. Non-compliance, fraudulent declarations, or failure to submit mandatory documentation results in immediate disqualification. Successful suppliers are subject to a twelve-month warranty period and may be required to furnish performance security upon contract award.